| Objective | Action Required to Meet Objective | Personnel | Outcome | Month | |
| Publicity of Title III Grant effort | Press releases and email communications announcing the Grant | Cathy Dickerson, Danielle Petersen, Paul DeMark | College and community aware of the Grant award | Oct-05 | |
| Title III grant effort begins | Staff in CTE Director position and ASC coordination role backfilled by other staff | Cathy Dickerson, Danielle Petersen, Casey Crabill | Title III project staffed with 50% project coordinator and 100% activity director | Oct-05 | |
| Position Announcement for Director of Institutional Research | Development of position description and announcement for college Website and other California and national agencies | Amy Daily, Danielle Petersen | IR Director position description developed and position announced | Oct-05 | |
| Position Announcement for Clerical Support for IR Department | Applications received by Human Resources – Closing date October 17 | Amy Daily, Danielle Petersen | IR support position announced, applications received | Oct-05 | |
| Campus facilities for temporary location of IR Office determined | Facilities review and re-purposing of space for temporary IR office | Casey Crabill, Jeff Bobbitt, Joe Porras | Location for IR office determined | Oct-05 | |
| Staff identified to provide Title III management and activity support | Senior staff planning and communication with support personnel | Casey Crabill, Scott Thomason, Kathie Simas | Title III staff supported by college staff | Oct-05 | |
| Title III Grant documents made available to college employees | Posting of documents to Title III folder in Outlook Public Folders | Cathy Dickerson | College has access to Grant information | Oct-05 | |
| Title III Leadership Team meetings scheduled and first meeting held | Members of Leadership Team notified, schedules explored, and bi-monthly meetings scheduled | Cathy Dickerson | Leadership Team charged with Grant oversight | Oct-05 | |
| External Evaluators meet with Title III staff | Evaluation plan reviewed and 5-year contract with Gelinas James, Inc. developed | Cathy Dickerson, Danielle Petersen, Roger James, Mary Gelinas | External Evaluators review project scope and proposed contract for services | Oct-05 | |
| Grants management training for Title III staff | Title III staff attend grants management conference in San Francisco | Cathy Dickerson, Danielle Petersen | Staff prepared to manage Grant | Oct-05 | |
| Revised description and salary for Director of Institutional Research position | Updated position description and salary to reflect current trends in educational institutional research area | Amy Daily, Danielle Petersen | IR Director position description refined to attract qualified applicants | Nov-05 | |
| IR department clerical support position filled | Offer and acceptance by candidate Dana Wymer | Amy Daily, Danielle Petersen | IR Department support in place | Nov-05 | |
| Informational sessions offered to college groups | Present Title III activity updates and discussions at college division, senate, faculty and staff meetings | Danielle Petersen, Cathy Dickerson | College is aware of Title III activities underway | Nov-05 | |
| Title III survey on data use and perceptions revised and distributed | Survey questions updated, survey formats prepared, survey distributed | Danielle Petersen, Cathy Dickerson | Baseline data collection started | Nov-05 | |
| Institutional Research Advisory Committee structure and membership determined | College-wide representation participates in formation meeting for advisory committee for Institutional Research | Danielle Petersen, Cathy Dickerson, Casey Crabill | College participates in IR Advisory Committee development | Nov-05 | |
| Publications and member organizations for educational institutional research identified | Research of Vanguard Colleges and leading California College IR Departments conducted | Danielle Petersen | List of materials for IR department compiled | Nov-05 | |
| External Evaluation contract for services secured | Gelinas James, Inc. sign contract for services | Cathy Dickerson, Kathie Simas, Casey Crabill | External Evaluators on contract | Nov-05 | |
| Grants management documentation system developed | Forms and procedures established for tracking activities, expenditures, and time and effort documentation | Cathy Dickerson, Danielle Petersen | Grant progress files organized | Nov-05 | |
| Final interviews for Director of Institutional Research; Candidate receptions | Interviews scheduled through Human Resources Department; College community invited to meet candidates | Amy Daily, Danielle Petersen, Cathy Dickerson | Final interviews scheduled for December 8-15, 2005; candidates met | Dec-05 | |
| Director of Institutional Research hired | Offer and acceptance by candidate Liz Crickard | Abe Ali, Danielle Petersen | IR Director scheduled to start February 6, 2006 | Dec-05 | |
| IR Department equipped | Support staff for IR Department has computers, phones and resources | Dana Wymer, Danielle Petersen, Tech Support Staff | IR Department open December 19, 2005 | Dec-05 | |
| Updated budgets shared at Title III Leadership Team meeting | Title III administrative budget and activity budget updated to reflect salary and benefit increases in positions due to job description updates and 1 year funding delay | Cathy Dickerson, Amy Daily | Budget revisions completed | Dec-05 | |
| Title III Data Perceptions Survey conducted | Gather baseline data on access to, use of, confidence in, and training to use data for decision-making | Danielle Petersen, Dana Wymer | Survey conducted and data compiled (163 responses) | Dec-05 | |
| IR Advisory Committee Membership appointments completed | Representatives appointed by appointing authorities to serve on IR Advisory Committee | Danielle Petersen, Casey Crabill, Marla Gleave, CSEA Leadership | IR Advisory Committee formed | Dec-05 | |
| IR Advisory Committee meets | Committee holds first meeting January 27; meetings set for every two weeks. | Danielle Petersen, IR Advisory Committee | Multi-constituent, district-wide group in place to advise institutional research function at CR | Jan-06 | |
| Title III Updates scheduled | Meeting updates scheduled through President’s office for Combined Cabinet, Administrative Team, College Council, Board of Trustees, and Academic Senate meetings | Danielle Petersen, Sue Alton | Regular reporting schedule developed for Title III activities | Jan-06 | |
| Title III Data Perceptions Survey results shared | Baseline data compiled and reports shared with Title III Leadership Team, Administrative Team, and IR Advisory Committee; February presentations scheduled with Academic Senate and other groups | Danielle Petersen, Dana Wymer, Cathy Dickerson | Stakeholder groups are informed on employee perceptions of access to, use of, confidence in, and training to use data for decision-making | Jan-06 | |
| Title III resource library started | Purchased resources on managing change & transition in higher education | Danielle Petersen | College community can start to access resources | Jan-06 | |
| Begin developing data needs lists with student programs | Discussion with Student Services staff | Danielle Petersen | Student services programs data needs collected | Jan-06 | |
| Design informational sessions for college focused on decision-making at CR | Analyze survey results, research options for presentations, determine best training topics and timelines, secure trainers | Danielle Petersen, IR Advisory Committee | Presentation topics and dates are scheduled | Jan-06 | |
| Develop evaluation procedures for Title III activities | Meet with External Evaluators to discuss evaluation procedures; research evaluation formats formalize evaluation plan | Cathy Dickerson, External Evaluators, Leadership Subcommittee | Procedures for evaluating Title III progress established; forms prepared | Jan-06 | |
| Title III progress report format developed | Monthly report formats explored, format developed from other Title III institutions, activities entered into format | Cathy Dickerson | Monthly progress reports prepared and available to college | Jan-06 | |
| Communicate with Department of Education | Prepare and send budget update information to Title III Program Officer at US Department of Education | Cathy Dickerson, Casey Crabill | Dept. of Ed Title III Office is informed of adjustments in CR’s Title III budget and timeline | Jan-06 | |
| Liz Crickard starts work as CR IR Director | Hiring approved by Board of Trustees; office computer and phone set up; welcome announcement sent to district employees and welcome reception held | Board of Trustees, Title III Staff | CR has Director of Institutional Research on staff | Feb-06 | |
| Title III staff provide opportunities for CR employees to discuss data needs and indicators | Title III office hours and informal discussion times scheduled | Danielle Petersen, Cathy Dickerson | College community discuss Title III activities and data needs | Feb-06 | |
| Data and research resources purchased for Institutional Research office | Resources researched, selected and purchased | Danielle Petersen, Liz Crickard | IR Resource Library started | Feb-06 | |
| IR Director joins California IR and other IR organizations | Payments and membership application forms completed | Danielle Petersen, Liz Crickard | CR IR Director linked to other IR professionals and organizations | Feb-06 | |
| Series of sessions on Title III and the CR Budget offered District-wide | Sessions and presenters are scheduled; promotional materials distributed through campus mail and email, first session held Feb 24 | Danielle Petersen, Casey Crabill, Ron Cox, Cathy Dickerson | College community provided opportunities to learn about Title III and the CR budget | Feb-06 | |
| Mission statement for CR Institutional Research drafted | IR Advisory Committee members review other college IR mission statements and draft a mission statement for CR IR | Danielle Petersen, IR Advisory Committee | Mission Statement for CR Institutional Research function drafted | Feb-06 | |
| Title III updates offered to college | Updates provided at Combined Cabinet, Administrative Team, and Academic Senate meetings, issue 2 of Title III Activities Update newsletter published and distributed district-wide; Title III webpage developed | Danielle Petersen, Cathy Dickerson | College community is updated on Title III activities underway | Feb-06 | |
| Title III budget reviewed | Staff review budget reports | Cathy Dickerson, | Title III activities are within budget | Feb-06 | |
| Research Analyst position approved and advertised nationwide | Job description created and approved by Senior Staff, IR Advisory Committee, CSEA, Title III Leadership Team, and Human Resources | Danielle Petersen, Liz Crickard, Abe Ali | Institutional Research Department supported by developing research capacity | Mar-06 | |
| Mission Statement and FAQs for Institutional Research shared with College | College-wide emails inviting comment on mission statement as drafted by IR Advisory Committee and FAQs informing CR community about IR efforts and activities | Danielle Petersen, IR Advisory Committee | College informed of IR Mission & critical information about IR at CR | Mar-06 | |
| Title III Library expands to include resources on assessment of Student Learning Outcomes (SLOs) | Resources researched and purchased | Danielle Petersen, Liz Crickard | Title III Resource Library expanded | Mar-06 | |
| Title III continues sponsorship of district-wide series on budget | Sessions are promoted and hosted | Danielle Petersen, Cathy Dickerson, Casey Crabill, Ron Cox | Relationship between financial planning and Title III effort explained to college employees | Mar-06 | |
| “Title III Talk” opportunities held on campus | Office hours held on Tuesday/Thursday afternoons | Danielle Petersen | College community provided opportunities discuss Title III activities | Mar-06 | |
| Title III activity updates offered | Updates provided at Board of Trustees, Combined Cabinet, Administrative Team, and Academic Senate meetings | Danielle Petersen | College community updated on Title III activities | Mar-06 | |
| Title III Web page includes monthly progress reports and activity updates | Title III Web page updated with current information | Cathy Dickerson, Brain Van Pelt | College and Community have access to Title III progress information | Mar-06 | |
| Outcomes workshop offered to Student Learning Support Services (SLSS) personnel | Title III personnel serve as resource to support college work on outcomes and performance indicators | Danielle Petersen | SLSS begins identifying outcomes to link to performance indicators | Apr-06 | |
| Title III sponsors 3rd district-wide session on discretionary budget | Session is developed in concert with financial services personnel, session is promoted and hosted with district-wide access options | Danielle Petersen, Cathy Dickerson, Casey Crabill, Ron Cox | College employees learn link between discretionary budget and college activities including Title III grant objectives. | Apr-06 | |
| Title III and Institutional Research prepare for and participate in Accreditation Team visit | IR Director, IR Advisory Committee and Title III staff serve as task force for responding to accreditation team in area of Institutional Research | Danielle Petersen, Cathy Dickerson, Liz Crickard, IR Advisory Committee members | Evidence and documentation of Institutional Research effort at CR was prepared for and presented to visiting Accreditation Team | Apr-06 | |
| Title III activity updates scheduled and offered | Schedule of presentations developed for 5 years of grant. Presentation to College Council | Danielle Petersen, Cathy Dickerson | College community continues to be updated on Title III activities | Apr-06 | |
| IR Director familiarized with CR transactional data system (Datatel) | Informal orientation and training for Liz Crickard; ITS support of IR access to Datatel structure and organization | Liz Crickard, John McBrearty, ITS Operators, Sue Bailey | IR Director is a trained user of Datatel (Colleague) systems | Apr-06 | |
| Budget planning for 2006-2007 | Project Director collaborates with business office to create budget accounts for three distinct time frames overlapping between state and federal fiscal years. | Cathy Dickerson, Kathie Simas, Liz Crickard, Vinci Adams | Budgets are created and entered with clear methods for tracking | Apr-06 | |
| Key “institutional indicators” for college researched and agreed upon | Institutional indicators researched across similar institutions and discussed at IR Advisory Committee meetings | IR Advisory Committee, Liz Crickard, Casey Crabill | IR Office produces a report of available data indicators for CR | May-06 | |
| Solutions for data warehouse needs researched and explored | IR organizations and Datatel-using institutions are queried about data warehousing options; vendor products are showcased for Technical Advisory Group and IR Advisory Committee members | Liz Crickard, John McBrearty, IR Advisory Committee members, Technical Advisory Group members | Potential solutions for creating a centralized data collection system are listed and previewed by advisory groups | May-06 | |
| 3rd issue of Title III Activities Newsletter produced and distributed to all college employees before end of spring semester | Newsletter articles brainstormed and prioritized with input from IR Advisory Committee; newsletter drafted, edited, printed and distributed to all | Danielle Petersen, Cathy Dickerson, IR Advisory Committee, Printing Services, Mailroom personnel | All college employees are informed of progress in important Title III activities | May-06 | |
| IR Website published http://www.redwoods.edu/District/ir | IR Office provides content to Webmaster for creation of Office Website; site is fine-tuned, uploaded to live College Website and announced to the College | Liz Crickard, IR Advisory Committee, Brian Van Pelt | IR Office has public Web presence | May-06 | |
| Board of Trustees updated on Title III activity progress | Presentation offered at May meeting of Board of Trustees | Cathy Dickerson | College is informed on Title III activity progress | May-06 | |
| Interim progress report prepared and sent to Department of Education | Salaries, benefits & expenses and written summary of progress reported as required 6 months into first year of grant using format required by the Department of Education | Cathy Dickerson | Department of Education informed of CR’s progress in implementing Title III grant | May-06 | |
| Relocation of IR Office to new, larger, centralized location on Eureka campus | College support for reorganizing offices to accommodate additional staff and office functions | Liz Crickard, Casey Crabill, Cathy Dickerson, Maintenance and TSS staff | IR Office with space for staff expansion easily accessible to all college employees | Jun-06 | |
| IR Director attends conferences and trainings | Registrations and travel arrangements made for IR Director to attend national Association of Institutional Researchers Conference and state MIS data trainings | Liz Crickard, IR support staff | IR Director returns with current information and colleague contacts to facilitate IR efforts at CR | Jun-06 | |
| Explorations of technologies to facilitate access to student educational plans | Attendance of Webinars (June 14 Datatel session) and meetings with Counseling/Advising staff to discuss needs for technology-based tools for student education planning | Cathy Dickerson, Melissa Green, Other Counseling and Advising staff | Plusses and minuses of current tech-based tools for student education planning identified. | Jun-06 | |
| Resources for data indicators included in outcomes effort planning | Title III and IR directors participate in planning process for college-wide outcomes effort | Cathy Dickerson, Liz Crickard | IR office to offer consultative role to college outcomes project | Jun-06 | |
| Steve Grimes begins as Research Assistant to work under the direction of IR Director | College commits district funds to hire full-time Research Assistant to fill part-time position vacant since January. Search committee identifies candidate, candidate accepts and recommendation approved by Board | Liz Crickard, Amy Daily, Board of Trustees, | Research Assistant in place – district funded and focused efforts will transition to Title III objectives in October | Jun-06 | |
| Preliminary scan of academic programs conducted | IR gathers data on all academic programs | Liz Crickard, Steve Grimes, Jeff Bobbitt | Basic information from past 4 years is available for all academic programs | Jul-06 | |
| Second year of Title III grant funded | Notification of grant award received from Department of Education | Cathy Dickerson, DOE Program Officer | Year 2 activity planned | Jul-06 | |
| Title III and IR staff prepare to assist college programs with identification of outcomes indicators | IR and Title III staff participate in facilitator training for Learning Outcomes effort | Cathy Dickerson, Liz Crickard, Steve Grimes | Common frame of reference for program development of data indicators for outcomes | Aug-06 | |
| Title III and IR offer data sessions at Convocation | Content determined and afternoon Convocation sessions titled “Student Indicators, informing Our Work” collaboratively developed and presented by Title III and IR | Cathy Dickerson, Liz Crickard | Faculty and staff are presented with CR student performance data | Aug-06 | |
| IR staff provided with Colleague/Datatel training | Research Assistant receives Datatel training from Sue Bailey and enrolls in online Datatel courses | Steve Grimes, Sue Bailey | Research Assistant familiar with data fields and structure of Datatel | Aug-06 | |
| Daily data extracts freezing student and course level data begins on day 1 of fall semester | IR and ITS collaboration on developing scripts to extract data fields from Datatel for IR use | Liz Crickard, John McBrearty, Steve Grimes, Paul Chown | Data for beginnings of data warehouse captured and sent to IR daily | Aug-06 | |
| IR department clerical support vacancy filled | Offer and acceptance by candidate Michele Vagel | Liz Crickard, Connie Carlson, Board of Trustees | IR Department support in place | Aug-06 | |
| Grant expenditures for first year monitored | Salaries and benefits reports and purchase records aggregated and totaled by Title III and Business Office staff | Cathy Dickerson, Kathie Simas | Grant Leadership Team informed of summary of grant expenses | Aug-06 | |
| Activities Director duties transition to interim personnel | Additional time is contracted for Project Director to assume direction of activities with the help of an activities assistant until a replacement for the former activities director is identified | Cathy Dickerson, Maureen Scott, Title III Leadership Team | Grant activities proceed without lapse | Aug-06 | |
| IR provides assistance for outcomes development in Student Services & Learning Support (SSLS) programs | IR Director supports each SSLS manager in identification of outcomes and begins developing instruments to assess identified indicators | Liz Crickard, Keith Snow-Flamer, SSLS Managers | SSLS link to performance indicators | Sep-06 | |
| IR supports data owners efforts | IR staff meets with data owners, develops programs and scripts to assist with capture and cleaning of reported data | Steve Grimes | All college informed of Title III/IR activities | Sep-06 | |
| Data Warehouse servers and software purchased | Server and software configurations evaluated for network functionality. Purchase requisitions completed and orders placed for equipment and software. | Liz Crickard, Cathy Dickerson, Ray Kingsbury, John McBrearty, Kathie Simas | Data warehouse implementation begins | Sep-06 | |
| Enrollment Snapshot Report posted for college community use | Needs surveyed, report format developed, and data from four years of fall term enrollments analyzed and reported | Liz Crickard, Steve Grimes, Cathy Dickerson, Division chairs | Enrollment data available for decision-making in divisions and deaprtments. Data includes number of sections and students enrolled, percentage of difference for week 1, census week and end of term for fall semesters 2003 – 2006 | Sep-06 | |
| Meetings calendar developed | Compilation of meeting dates of decision-making groups into coordinated calendar | Cathy Dickerson, Maureen Scott, President’s Office | Coordinated calendar of decision-making groups available | Sep-06 | |
| Title III activity updates scheduled and offered | Title III presentations to Admin Team, College Council, Combined Cabinet, and the Board of Trustees | Cathy Dickerson | College community continues to be updated on Title III activities | Sep-06 | |
| Title III Activities Update newsletter developed and distributed | Newsletter format updated and articles developed to highlight Title III and IR activities accomplished, ongoing & planned. Newsletter printed and distributed to all employees. | Cathy Dickerson, IR staff, Maureen Scott, Printing Services | All college informed of Title III/IR activities | Sep-06 | |
| Preparation for annual performance report (APR) and revision of grant strategies implementation timetable | Project staff and external evaluators view documents and information from grant year 1 and prepare for activites to assess impacts of grant | Cathy Dickerson, Liz Crickard, Sydney Larson | Staff prepared to collect data for Annual Performance Report | Sep-06 |