Alpha
Gamma Sigma
Fall 2002 - Meeting Minutes & Agendas
To view meeting minutes or agendas, click on the links below. The minutes are
also available in PDF format. You must have Adobe Acrobat Reader loaded
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| Thurs., September 5 |
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| Sat., September 14 |
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| Mon., September 16 |
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| Thurs., October 3 |
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| Fri., October 11 |
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| Mon., October 21 |
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| Fri., November 1 |
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| Thurs., November 7 |
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| Mon., November 18 |
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| Thurs., December 5 |
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Agenda
1.
Consent Calendar (Any
Gamma Rho member may remove an item from the Consent
Calendar and place it under discussion)
Action Items:
1.1
Minutes
May 06, 2002
2.1
Discussion Item:
CRNews
- article submissions
4. 2nd Vice President's Report 5. Treasurer's Report
5.1
Discussion Item:
6.1
Discussion Item:
Adopt-A-Highway
program
7.1
Diqui's Comments: 9. Members-at-Large 10. Announcements
10.1
Next
general meeting, Monday, September 16 at 16:00 in the Del Norte Residence
Hall 11. Meeting Adjourned
Charlotte
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Thurs., September 5
MINUTES Agenda approved. Consent Calendar:
1. Mj asked
that 1.4 be pulled from the Action Items for discussion. No one opposed.
a. Mj mentioned that other chapter bylaws indicate what type of meeting format they will follow. Our bylaws do not state what type of meeting format the chapter will follow, and Mj was wondering if we should include a meeting format to the bylaws before approval. Many of the members did not feel it was necessary and that whoever is chairing the meeting should determine the format. b. Jim wanted an explanation for Article 8, Section 1d as to why it had to be addressed in the bylaws. Mj said she would explain after the meeting, and the wording was changed to reflect his earlier comments. c. Melissa wanted to know why the names of those people who had worked on the bylaws were not acknowledged. Mj stated she had not seen that format taken by other chapter bylaws. Justine suggested the acknowledgements be listed as 'Executive Board' to which there were no objections. d. Action Item 1.4 was put back on the Consent Calendar after discussion and approved unanimously as it stood. 2. Action Items 1.1, 1.2, 1.3, and 1.5 were approved unanimously. President's Report:
2.1The CR News
is still in circulation for the fall semester.
2.2 Mj has been
passing out Papa Murphy discount cards for members to
2.3 Discussed
possible service projects for the semester.
2.4 Mj brought
up the idea of selling T-shirts to sell to students and at conferences.
2.5 Mj passed
around the finished brochure.
2.6 The banner
is still a work-in-progress from the previous semester.
2.7 Mj has been
working on acquiring a display case for AGS. She met with Paul DeMark
to discuss obtaining one located by the bookstore to showcase the Gamma
Rho Chapter.
2.8 The 1st
Vice President, I.C.C. Rep., and Treasurer positions are still vacant. Treasurer's Report: 5.1 There is approximately $500 in the budget, not including recent transactions. Secretary's Report:
6.1 Suggested
getting involved with the Adopt-A-Highway program as a service project.
6.2 The website
is still a work-in-progress. Advisor's Report: 7.3 Justine's Comments: a. Justine stated that the Officers had worked hard over the summer, and their efforts were reflected in tonight's meeting. Keep up the good work!
Announcements:
10.2 Dues are
due by October 18. 10.3 Last day to add classes is September 06, 2002 10.4 Last day to drop classes and receive a refund is September 06, 2002 10.5 Last day to drop classes without a "W" is September 06, 2002 Meeting Adjourned. 'To Do' List:
1. Mj
2. Charlotte
3. Jim
4. Everyone
Charlotte Peters |
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Sat., September 14
OFFICER MINUTES Time: 16:30 - 17:30
Place: Marie Callender's restaurant, Eureka
In Attendance: Mj Goble-President, Charlotte Peters-Secretary
President's Report: 1. Mj talked about participating in a food drive for the non-profit organization, Food For People, Inc. a. AGS could help collect food for the organization by placing barrels around the campus and collecting the food. We could have a friendly competition between staff, faculty, administration, and students to see who contributes the most food. b. Mj could look into reserving the display case in the Forum breezeway to display the collected food.
2. Ideas were presented about what to display at the membership booth and a tentative schedule was set for the days the membership drive would happen.
Secretary's Report: 1. Charlotte discussed having a custom logo made for the Adopt-A-Highway sign. Should we use the AGS shield or the AGS Greek symbols? a. The Adopt-A-Highway coordinator has referred to the chapter as a fraternity. Mj has contacted some of the AGS state board members to see if we are a fraternity. The board members have said AGS is not a fraternity; AGS is an honor society.
2. California Coastal Clean Up Day is coming soon. A list of participating members was assembled. A poster should be made announcing Gamma Rho's participation in the Coastal Clean Up. Clean Up instructions and directions will be emailed to members.
3. There seems to be an interest in doing dunes restoration work with Friends of the Dunes. More information will be collected on dates and locations and then a schedule will be created for members interested in dunes restoration.
Charlotte Peters Secretary |
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Agenda
1.
Consent Calendar
(Any
Gamma Rho member may remove an item from the Consent
Calendar and place it under
discussion) 2. President's Report
2.1
Discussion Item: Lecture/presentation
(Professor Shaw) 4. 2nd Vice President's Report
4.1
General Info: Membership
table
5.1
General Info: Budget update
6.1
General Info: Flyer
7.1
Diqui's Comments: 9. Members-at-Large 10. Announcements
10.1
September 25 - Happy Birthday Diana
Charlotte
Peters |
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MINUTES Time:
16:10 - 17:10 Agenda approved with changes. 1. Charlotte asked that 2 items be added under the Secretary's
section: Consent Calendar: 2. President's
Report: 2.2
Mj suggests doing a
Food For People Inc. food drive as a service project during Thanksgiving
or Christmas time. 2.3 Mj told George about
the Papa Murphy's fundraiser 2.4 Mj has been looking
into acquiring a display case for the chapter 2.5 Mj has been working on
reserving the Lakeview Room in the Cafeteria for future meetings. 2.6 There are still
position vacancies open. 4. 2nd Vice
President's Report: 5.1 The current budget is ~ $200. 6. Secretary's Report: 6.5
Kinko's is capable of making the AGS vinyl banner at $12/sq.
ft. An additional $90/hr
would be charged if the design needs to be worked on. 6.6
There is a possibility of doing Dunes Restoration as another
service project. 6.7
There is a Fisheries Restoration project going on in
conjunction with California Dept. of Fish and Game. 7. Advisor's Report: 7.2 George's Comments: 9. Members-at-Large: 9.1 Jim has completed a
rough draft of the article to be submitted in the October issue of the
CRNews. 10. Announcements: 10.1
September
25 - Happy Birthday Diana 10.2 September 26 - Happy
Birthday Monica 10.3 September 27 - Last
day to file CR/NC option 10.4 September 28 - Happy
Birthday Patrick 10.5 October 01 - 2
months and 29 days until Charlotte's birthday 10.6 October 03 - Next
general meeting @ 16:30 in Lakeview Room? 'To Do' List:
Mj:
Patrick:
Charlotte:
Jim:
Members: 11. Meeting Adjourned
Charlotte
Peters
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Agenda
1. Consent Calendar (Any Gamma Rho member may remove an
item from the Consent Calendar and
place it under discussion)
Action Items:
1.1
Approve meeting minutes, Sept.
16, 2002
2.1
Discussion Item:
Food
For People, Inc. - Holiday Drive
4.1
Discussion Item:
5.1
General Info: Budget update
6.1
Discussion Item:
Dunes
restoration schedule
7.1
Diqui's Comments:
10.1
October 08 - Membership booth
#3 (10-6 p.m.)
Charlotte
Peters |
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Minutes Time: 16:37 - 17:50
Place: College of the Redwoods, Lakeview Room (Cafeteria)
In Attendance: Dr. Justine Shaw-Advisor, Mj Goble-President, Patrick Cross-2nd Vice President, Charlotte Peters-Secretary, Jovone` Lende, Jim Tenney, Diana Newett, and Monica Conners
Agenda approved.
Guest: Anne Holcomb, Executive Director (Food For People, Inc.) Anne talked about Food For People, Inc. since the Gamma Rho chapter has expressed interest in hosting a food drive for the organization this holiday season. Started in 1979, Food For People, Inc. (FFP) distributes food for people in need from Willow Creek to Garberville. There are several programs available to bring food for seniors, children, disabled adults, or ill adults who are homebound. Anne stresses that FFP is not just for the homeless. Families who experience unexpected financial hardship or starving students are also offered bags of food to get them by. The organization also offers other non-food programs such as a community garden site, job training, nutrition and cooking classes, awareness groups, and advocacy programs. Regarding the food drive, FFP will supply the food bins and will pick up the food. Anne asked that no glass or perishable food be collected. A campus wide e-mail can be sent out to publicize the food drive.
Consent Calendar: 1. Jim asked that item 1.3 be removed from the Action Items for discussion. No one opposed. a. Jim expressed concern about the 0/14 service point option. He felt that there should be some service points earned by attending meetings. Members should have some involvement with chapter business, which takes place at meetings. Charlotte agreed. b. Justine mentioned that she has heard students say that they could do the service projects, but that the meetings would not fit into their schedules. The 0/14 service point option would allow more students the opportunity to join AGS. c. It was argued that AGS is a service-oriented organization and that service involvement should be stressed over meeting involvement. We need to increase student membership, and it seems that meetings are a turn-off for potential members. Jovone' suggested having different meetings times so that members can attend at least some of the meetings. Charlotte suggested approving the amendment as is and then reevaluating the situation at a later date to see if everyone will opt for the 0/14 service point option. Diana suggested having at least 1 mandatory meeting. d. Action Item 1.3 was put to a vote and approved with 5 'yays' and 1 'nay'. The bylaws and application will be updated to reflect the new 4/8 and 0/14 service point options. The first number will indicate how many points are to be earned by attending meetings and the second will indicated how many points are to be earned by doing service projects. 2. Action Items 1.1, 1.2, and 1.4 were approved with 5 'yays' and 1 abstention
President's Report: 2.1 Mj announced that we would be hosting the Food For People food drive this Thanksgiving holiday for the full month of November.
2.2 Mj received an email from Ahn Fielding, Executive Director of the C.R. Foundation League, asking for volunteers to help with the Annual Autumn Vintage Wine Gala and Auction at the Eureka Inn. a. This is an Annual fundraiser auction put on by CR to raise money for a chosen CR department. This year the CR Hospitality Institute will benefit from the event. b. There are several areas of need from Friday - Sunday. We can request which duties we want, but duties are assigned according to experience, so we may get to help out in the area we chose (Sunday morning cleanup). c. The event will be held Saturday, November 2 at the Eureka Inn. Mj suggested volunteering to clean up on Sunday morning, November 3rd, due to the fact not all members are over 21 years old. Members under 21 years old could not participate in the evening event because of the alcohol regulations. d. Members approve of the idea.
2.3 Mj passed around a sheet showing which Papa Murphy's cards have been sold. Nearly all of the cards from the first batch of 50 have been sold. a. She encouraged members to complete their sales.
2.5 Mj has put in a request to Everett to have keys made for the display case that A.S.C.R. has loaned to AGS until the matter can be voted on for permanent use. a. Mj was told that items displayed in the case would need to be approved by Jean O'Hara, Residence Hall Director/A.S.C.R. advisor, before being posted in the case. b. Mj will submit a few things for Jean's approval. c. Justine recommended calling Everett directly to get the paperwork moving on the key request.
2.6 Service points are current as of 10/01/02. Mj passed around the service point box for those who were interested in seeing how many service points they have earned. a. Members can also check the website for service point updates.
2.7 There are still vacancies in the 1st Vice President and I.C.C. Rep. positions. Positions are for an academic year.
2.8 To ensure that continuing members are enrolled in the required 6+ units for the semester, Mj is asking that a registration receipt be submitted along with dues and grades.
2nd Vice President's Report: 4.3 The membership drive at the CR booth has been going really well. Patrick thanked Mj for all of her time and effort in helping him get the membership drive up and going. a. Folks interested in sitting at the membership booth for Tuesday, October 8th should let Patrick know what times they are available.
Treasurer's Report: 5.1 Mj hasn't received all of the budget figures from the financial office, so there isn't a final budget balance. The chapter budget is still in the plus though.
5.3 In hopes of raising money for expenses to the Spring Conference, Mj is looking into corporate grants. She is looking into applying for a grant from Coca~Cola.
Secretary's Report: 6.1 A schedule has been set for folks interested in the dunes restoration service project. A printout of the restoration information and location map was passed around. October 19, November 2, and November 9 have been scheduled as the dates for dunes restoration.
6.2 All of the paperwork has been sent in for the Adopt-A-Highway service project. I'm waiting for the logo to be printed out for the highway sign.
6.3 The AGS website is now on the CR server (www.redwoods.edu/clubs/ags). Unfortunately the CR server has been down for the past few days.
Advisor's Report (Justine): 7.3 The advisors will not be available to go to the regional conference this year. She has sent an email to the state advisory board requesting that the Gamma Rho advisors be allowed to 'attend' the conference via video conferencing. She has not received a response.
Members at large: 9.1 Jim has tried several times to contact the CRNews editor to submit his article about AGS, but he hasn't had any luck. Justine will give him another email contact to try, since she was just interviewed by someone from the publication.
Announcements: 10.1 A.S.C.R. elections will be held in the cafeteria on October 15 & 16 from 10-3pm and 5-7pm.
To Do List: Mj: 1. Check on display case keys and submit display items to Jean O'Hara. 2. Get more information about the Autumn Wine Gala. 3. Contact Food For People, Inc. regarding food barrels.
Charlotte: 1. Update website.
Patrick: 1. Get schedule together for the membership drive booth.
Charlotte Peters Secretary
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GAMMA RHO CHAPTER (AGS)
Executive Meeting Minutes 10/11/02
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