Thurs., September 5

Agenda
Alpha Gamma Sigma
Gamma Rho Chapter

Call Meeting to Order:
Approval of Agenda
Recognition of Guests: 

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent Calendar and place it under discussion)          

            Action Items:           

1.1  Minutes May 06, 2002
            1.2  Minutes May 14, 2002
            1.3  Patrick Cross - 2^nd Vice President
            1.4  Gamma Rho Bylaws revision
            1.5  Reimburse $50 (Papa Murphy's fundraiser) to Mj Goble 

2.1 Discussion Item:  CRNews - article submissions
2.2 Discussion Item:  Membership drives / Papa Murphy's fundraiser
2.3 Discussion Item:  Fall semester service projects
2.4 Discussion Item:  Gamma Rho T-shirts
2.5 General Info:  Present brochure
2.6 General Info:  Banner update
2.7 General Info:  Display case update
2.8 Comments:  Position vacancies

      4. 2^nd Vice President's Report

      5. Treasurer's Report

5.1 Discussion Item:
5.2 General Info:  Budget update
5.3 Comments: 

6.1 Discussion Item:  Adopt-A-Highway program
6.2 General Info:  Gamma Rho website update
6.3 Comments: 

      7.1  Diqui's Comments:
7.2  George's Comments:
7.3  Justine's Comments:
a.  Welcome

      9. Members-at-Large

      10. Announcements

10.1    Next general meeting, Monday, September 16 at 16:00 in the Del Norte Residence Hall
10.2    Pay dues ($20) by October 18
10.3    Last day to add classes is September 6
10.4    Last day to drop classes and receive a refund is September 6
10.5    Last day to drop classes without a "W" is September 6 

       11. Meeting Adjourned

Charlotte Peters
Secretary

Sat., September 14

OFFICER MINUTES
Alpha Gamma Sigma
Gamma Rho Chapter 

Time:  16:30 - 17:30

Place:  Marie Callender's restaurant, Eureka

In Attendance:  Mj Goble-President, Charlotte Peters-Secretary

President's Report:

1.  Mj talked about participating in a food drive for the non-profit organization, Food For People, Inc.

            a.  AGS could help collect food for the organization by placing barrels around the campus and collecting the food.  We could have a friendly competition between staff, faculty, administration, and students to see who contributes the most food.

            b.  Mj could look into reserving the display case in the Forum breezeway to display the collected food.

2.  Ideas were presented about what to display at the membership booth and a tentative schedule was set for the days the membership drive would happen.

Secretary's Report:

1.  Charlotte discussed having a custom logo made for the Adopt-A-Highway sign.  Should we use the AGS shield or the AGS Greek symbols?

            a.  The Adopt-A-Highway coordinator has referred to the chapter as a fraternity.  Mj has contacted some of the AGS state board members to see if we are a fraternity. The board members have said AGS is not a fraternity;  AGS is an honor society.

2.  California Coastal Clean Up Day is coming soon.  A list of participating members was assembled.  A poster should be made announcing Gamma Rho's participation in the Coastal Clean Up.  Clean Up instructions and directions will be emailed to members.

3.  There seems to be an interest in doing dunes restoration work with Friends of the Dunes.  More information will be collected on dates and locations and then a schedule will be created for members interested in dunes restoration.

Charlotte Peters

Secretary

Mon., September 16

Agenda
Alpha Gamma Sigma
Gamma Rho Chapter

Call Meeting to Order:
Approval of Agenda
Recognition of Guests:

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent Calendar and place it under discussion)   
           Action Items:
1.1  Minutes - September 05, 2002
1.2  Increase dues to $25
1.3  Award 1 service point for 5 fundraising cards sold 

       2. President's Report

2.1 Discussion Item:  Lecture/presentation (Professor Shaw)
2.2 Discussion Item:  Food For People, Inc. - Holiday drive
2.3 General Info:  Papa Murphy's fundraiser update
2.4 General Info:  Display case update
2.5 General Info: Change of venue
2.7 Comments:  Position vacancies

4.1 General Info:  Membership table 

5.1 General Info: Budget update 

6.1 General Info:  Flyer
6.2 General Info:  Coastal Cleanup Day, September 21
6.3 General Info:  Adopt-A-Highway update
6.4 General Info:  Website update
6.5 General Info:  AGS banner update 

      7.1  Diqui's Comments:
7.2  George's Comments:
a.  Welcome
7.3  Justine's Comments: 

          9. Members-at-Large

         10. Announcements

10.1   September 25 - Happy Birthday Diana
10.2   September 26 - Happy Birthday Monica
10.3   September 27 - Last day to file CR/NC option
10.4   September 28 - Happy Birthday Patrick
10.5  October 1 - 2 months and 29 days until Charlotte's birthday
10.6   October 3 - Next general meeting @ 1630 (Lakeview Room ?) 

Charlotte Peters
Secretary

Mon., September 16

MINUTES
Alpha Gamma Sigma
Gamma Rho Chapter
September 16, 2002 

Time:  16:10 - 17:10
Place:  College of the Redwoods, Del Norte Residence Hall Lawn
In Attendance:  Dr. George Pontomianos-Advisor, Mj Goble-President, Charlotte Peters-Secretary, Jim Tenney, and Monica Conners 

Agenda approved with changes.

1.  Charlotte asked that 2 items be added under the Secretary's section:
  a.  Item 6.6 Dune Restoration as a possible service project.
  b.  Item 6.7 Fisheries Restoration as a possible service project. 

Consent Calendar:
     Consent calendar approved with 3 yeas and 1 abstention.

 2. President's Report:
2.1 Justine and Dave will be presenting their research project on Tuesday, October 08 from 7:30 - 9:00 p.m. in LS 102.
a.      Justine has asked AGS if they would like to host the presentation.
b.      She has already done all of the PR work, but members could help post the flyers around campus.
c.      Her flyer will be placed on the membership table.
d.      Members agree to host the presentation.

2.2 Mj suggests doing a Food For People Inc. food drive as a service project during Thanksgiving or Christmas time.
a.      A.S.C.R. has sponsored the drive in the past and it was a success.
b.      Food For People, Inc. will provide the barrels that we could decorate with an AGS logo.
c.      Mj will look into storage space for the food collected.
d.      Members are interested in participating in the food drive.

2.3 Mj told George about the Papa Murphy's fundraiser
a.  To date the members have sold 18 cards resulting in a $40 profit for the chapter, but Mj will need to purchase another fifty cards for the membership drive table ($50).

2.4 Mj has been looking into acquiring a display case for the chapter
a.  She met with the new A.S.C.R. advisor Jean O'Hara about getting a display case
i.  Jean was OK with the idea but will run it by the A.S.C.R. officers for approval
ii.  Mj spoke with three of the A.S.C.R. officers and they all support the idea.

2.5 Mj has been working on reserving the Lakeview Room in the Cafeteria for future meetings.
a.  The Lakeview Room is available for all the future meeting dates except for Thursday, November 07.  Mj requested the Forum Theatre for that meeting. 

2.6 There are still position vacancies open.
a.  The 1^st Vice President and I.C.C. Rep. positions are still vacant.
b.  Members interested in filling any of the vacant positions should talk with Mj. 

4. 2^nd Vice President's Report: 
4.1 The Membership Drive will be starting next week and continue until the 3^rd week of October.  The table will be placed outside of the cafeteria in front of the recycling bins.
a.      A tentative schedule is as follows:  Thurs., Sept. 26; Wed., Oct. 02; Tues., Oct. 08; and Mon., Oct. 14.  The table will be open from 10:00 - 6:00 p.m. on each of those days.
b.      Members are asked to sign up to sit at the table.  There will be one service point given for each hour worked at the table.
c.      E-mail Patrick with the dates/times you can sit at the table. 

6. Secretary's Report:
6.1 A flyer was passed around and approved showcasing AGS.  The flyers will be posted around campus to introduce students to AGS.

6.2 A flyer was passed around and approved showcasing Gamma Rho's participation in the upcoming Coastal Cleanup Day.  The flyers will be posted around campus to invite students to join AGS at the beach cleanup.

6.3 Charlotte still has not received a return phone call from the Adopt-A-Highway coordinator about receiving a stretch of highway.
a.      The application will be mailed regardless if the coordinator calls or not.
b.      The highway adoption site we are interested in is located on southbound HWY 101 between Fields Landing and CR.
c.      The sign can be customized to signify AGS.

6.4 The website is nearing completion.
a.   The temporary website URL was e-mailed to members for review and comments.

6.5   Kinko's is capable of making the AGS vinyl banner at $12/sq. ft. An additional  $90/hr would be charged if the design needs to be worked on.
a.    The clerk at Kinko's gave Charlotte some tips on working with the troublesome AGS shield.   Charlotte will try the suggestions.
b.    Currently there isn't enough money in the budget to purchase the banner. 

6.6   There is a possibility of doing Dunes Restoration as another service project.
a.    Friends of the Dunes hosts dune restoration sessions the 1^st, 2^nd, and 3^rd Saturday of each month at the Eureka, Lanphere, and Manila Dunes.

6.7   There is a Fisheries Restoration project going on in conjunction with California Dept. of Fish and Game.
a.   The project session is being held this Sunday, Sept. 22 which is the day after the beach cleanup so it may not be feasible to do both projects.
b.   Charlotte will look into the possibility of the fisheries restoration continuing on with other dates.
c.    Mj suggested contacting the C.R. instructor of fish hatcheries about a joint venture. 

7. Advisor's Report: 

7.2 George's Comments:
George wants Gamma Rho to start thinking about fundraising for the AGS Spring Conference in March/April, 2003.
a.   Ideas were brainstormed about what product to sell.
i.    Mj suggested selling tiny redwood trees in a tube.
ii.   George stated that Miller Farms would sell them to us at about $.25 each.     b.   Fundraising ideas were suggested for raising the money to attend the conference ($2000-$3000). 

9. Members-at-Large: 

9.1 Jim has completed a rough draft of the article to be submitted in the October issue of the CRNews.
a.  Jim wanted to know when the deadline was for the article submission.            b.  Jim has volunteered to do all the article submissions for the Fall semester. 

10. Announcements: 

10.1 September 25 - Happy Birthday Diana

10.2 September 26 - Happy Birthday Monica

10.3 September 27 - Last day to file CR/NC option

10.4 September 28 - Happy Birthday Patrick

10.5 October 01 - 2 months and 29 days until Charlotte's birthday

10.6 October 03 - Next general meeting @ 16:30 in Lakeview Room? 

'To Do' List:

Mj:
Check on the display case in Forum breezeway for food storage during the food drive.
Buy more Papa Murphy's discount cards.
Reserve the Lakeview Room for future meetings. 

Patrick:
Finalize the membership drive schedule. 

Charlotte:
Turn in Adopt-A-Highway application.
Get details on dune restoration and fisheries restoration.
Work on the AGS shield in Illustrator.

 Jim: 
Check about CRNews deadline and submit article. 

Members:
Post flyers for Coastal Cleanup.
Review website.
Sign up for the membership drive with Patrick. 

11. Meeting Adjourned 

Charlotte Peters
Secretary

Thurs., October 3

Agenda
Alpha Gamma Sigma
Gamma Rho Chapter

Call Meeting to Order:
Approval of Agenda
Recognition of Guests: 

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent Calendar and place it under discussion)          

            Action Items:         

1.1 Approve meeting minutes, Sept. 16, 2002
            1.2 Ration $20-$85 for AGS logo on Adopt A Highway sign
            1.3 Service points amendment: 4/8 or 0/14
            1.4 Reimburse Mj $50 for Papa Murphy's cards (51-100) 

2. President's Report

2.1 Discussion Item:  Food For People, Inc. - Holiday Drive
2.2 Discussion Item:  CR Autumn Vintage Wine Gala
2.3 Discussion Item: 
2.4 General Info:  Papa Murphy's fundraiser update
2.5 General Info:  Display case update
2.6 Comments:  Current service points update
2.7 Comments:  Position vacancies
2.8 Comments:  Membership paperwork 

3. 1^st Vice President's Report

4. 2^nd Vice President's Report

4.1 Discussion Item:
4.2 General Info:
4.3 Comments: Membership drive update 

5. Treasurer's Report

5.1 General Info: Budget update
5.3 Comments: Coca-Cola grant 

6. Secretary's Report

6.1 Discussion Item:  Dunes restoration schedule
6.2 Discussion Item:  Adopt A Highway update
6.3 General Info: AGS website on CR server:  www.redwoods.edu/clubs/ags
6.3 Comments:  

7. Advisors' Report

      7.1  Diqui's Comments:
7.2  George's Comments:
7.3  Justine's Comments:
a. AGS update

8. I. C. C. Member Report

9. Members-at-Large

10. Announcements

10.1 October 08 - Membership booth #3 (10-6 p.m.)
10.2 October 08 - Archeological presentation (7:30-9 p.m., LS 102)
10.3 October 13 - National Children's Day  (Hug a kid today!)
10.4 October 14 - Columbus Day (Hug an Italian.)
10.5 October 15 - A.S.C.R./Student Trustee elections (10-3 p.m. & 5-7 p.m.)
10.6 October 16 - A.S.C.R./Student Trustee elections (10-3 p.m. & 5-7 p.m.)
10.7 October 16 - National Boss Day (Call in sick.)
10.8 October 19 - Sweetest Day (Kiss your cutie.) 

Charlotte Peters
Secretary

Thurs., October 3

Minutes
Alpha Gamma Sigma
Gamma Rho Chapter
October 3, 2002

Time:  16:37 - 17:50

Place:  College of the Redwoods, Lakeview Room (Cafeteria)

In Attendance:  Dr. Justine Shaw-Advisor, Mj Goble-President, Patrick Cross-2^nd Vice President, Charlotte Peters-Secretary, Jovone` Lende, Jim Tenney, Diana Newett, and Monica Conners

Agenda approved.

Guest:  Anne Holcomb, Executive Director (Food For People, Inc.)

Anne talked about Food For People, Inc. since the Gamma Rho chapter has expressed interest in hosting a food drive for the organization this holiday season.  Started in 1979, Food For People, Inc. (FFP) distributes food for people in need from Willow Creek to Garberville.  There are several programs available to bring food for seniors, children, disabled adults, or ill adults who are homebound.  Anne stresses that FFP is not just for the homeless.  Families who experience unexpected financial hardship or starving students are also offered bags of food to get them by.  The organization also offers other non-food programs such as a community garden site, job training, nutrition and cooking classes, awareness groups, and advocacy programs.  Regarding the food drive, FFP will supply the food bins and will pick up the food.  Anne asked that no glass or perishable food be collected.  A campus wide e-mail can be sent out to publicize the food drive.

Consent Calendar:

1.     Jim asked that item 1.3 be removed from the Action Items for discussion.  No one opposed.

a.      Jim expressed concern about the 0/14 service point option.  He felt that there should be some service points earned by attending meetings.  Members should have some involvement with chapter business, which takes place at meetings.  Charlotte agreed.

b.      Justine mentioned that she has heard students say that they could do the service projects, but that the meetings would not fit into their schedules.  The 0/14 service point option would allow more students the opportunity to join AGS.

c.      It was argued that AGS is a service-oriented organization and that service involvement should be stressed over meeting involvement.  We need to increase student membership, and it seems that meetings are a turn-off for potential members.  Jovone' suggested having different meetings times so that members can attend at least some of the meetings.  Charlotte suggested approving the amendment as is and then reevaluating the situation at a later date to see if everyone will opt for the 0/14 service point option.  Diana suggested having at least 1 mandatory meeting. 

d.      Action Item 1.3 was put to a vote and approved with 5 'yays' and 1 'nay'.  The bylaws and application will be updated to reflect the new 4/8 and 0/14 service point options.  The first number will indicate how many points are to be earned by attending meetings and the second will indicated how many points are to be earned by doing service projects.

2.     Action Items 1.1, 1.2, and 1.4 were approved with 5 'yays' and 1 abstention

President's Report:

2.1    Mj announced that we would be hosting the Food For People food drive this Thanksgiving holiday for the full month of November.

2.2    Mj received an email from Ahn Fielding, Executive Director of the C.R. Foundation League, asking for volunteers to help with the Annual Autumn Vintage Wine Gala and Auction at the Eureka Inn.

a.        This is an Annual fundraiser auction put on by CR to raise money for a chosen CR department.  This year the CR Hospitality Institute will benefit from the event.

b.        There are several areas of need from Friday - Sunday.  We can request which duties we want, but duties are assigned according to experience, so we may get to help out in the area we chose (Sunday morning cleanup).

c.         The event will be held Saturday, November 2 at the Eureka Inn.  Mj suggested volunteering to clean up on Sunday morning, November 3^rd, due to the fact not all members are over 21 years old.  Members under 21 years old could not participate in the evening event because of the alcohol regulations.

d.        Members approve of the idea.

2.3    Mj passed around a sheet showing which Papa Murphy's cards have been sold.  Nearly all of the cards from the first batch of 50 have been sold.

a.        She encouraged members to complete their sales.

2.5    Mj has put in a request to Everett to have keys made for the display case that A.S.C.R. has loaned to AGS until the matter can be voted on for permanent use.

a.        Mj was told that items displayed in the case would need to be approved by Jean O'Hara, Residence Hall Director/A.S.C.R. advisor, before being posted in the case.

b.        Mj will submit a few things for Jean's approval.

c.         Justine recommended calling Everett directly to get the paperwork moving on the key request.

2.6    Service points are current as of 10/01/02.  Mj passed around the service point box for those who were interested in seeing how many service points they have earned.

a.        Members can also check the website for service point updates.

2.7    There are still vacancies in the 1^st Vice President and I.C.C. Rep. positions.  Positions are for an academic year. 

2.8    To ensure that continuing members are enrolled in the required 6+ units for the semester, Mj is asking that a registration receipt be submitted along with dues and grades.

2^nd Vice President's Report:

4.3    The membership drive at the CR booth has been going really well.  Patrick thanked Mj for all of her time and effort in helping him get the membership drive up and going.

a.        Folks interested in sitting at the membership booth for Tuesday, October 8^th should let Patrick know what times they are available.

Treasurer's Report:

5.1    Mj hasn't received all of the budget figures from the financial office, so there isn't a final budget balance.  The chapter budget is still in the plus though.

5.3    In hopes of raising money for expenses to the Spring Conference, Mj is looking into corporate grants.  She is looking into applying for a grant from Coca~Cola.

Secretary's Report:

6.1    A schedule has been set for folks interested in the dunes restoration service project.  A printout of the restoration information and location map was passed around.  October 19, November 2, and November 9 have been scheduled as the dates for dunes restoration.

6.2    All of the paperwork has been sent in for the Adopt-A-Highway service project.  I'm waiting for the logo to be printed out for the highway sign.

6.3    The AGS website is now on the CR server (www.redwoods.edu/clubs/ags).  Unfortunately the CR server has been down for the past few days. 

Advisor's Report (Justine):

7.3    The advisors will not be available to go to the regional conference this year.  She has sent an email to the state advisory board requesting that the Gamma Rho advisors be allowed to 'attend' the conference via video conferencing.  She has not received a response.

Members at large:

9.1    Jim has tried several times to contact the CRNews editor to submit his article about AGS, but he hasn't had any luck.  Justine will give him another email contact to try, since she was just interviewed by someone from the publication.

Announcements:

10.1         A.S.C.R. elections will be held in the cafeteria on October 15 & 16 from 10-3pm and 5-7pm.

To Do List:

Mj: 

1.  Check on display case keys and submit display items to Jean O'Hara.

2.  Get more information about the Autumn Wine Gala.

3.  Contact Food For People, Inc. regarding food barrels.

Charlotte:

1.  Update website.

Patrick:

1.  Get schedule together for the membership drive booth.

Charlotte Peters

Secretary

Fri., October 11

GAMMA RHO CHAPTER (AGS)

Executive Meeting Minutes 10/11/02

Time:  16:30 - 18:25 

Place:  Marie Callender's restaurant, Eureka 

In Attendance:  Mj Goble-President, Patrick Cross - 2^nd Vice President, Charlotte Peters-Secretary

President's Report:

1.      Brought Patrick up to speed from the last executive meeting.

2.      Mj will contact new members about Dunes Restoration.

3.      Mj will set up a corporate account at the Adorni Center, which allows AGS members to join the Adorni Center at reduced rates.

a.      We could add this perk to the website as another AGS membership benefit.

4.      Mj is looking into getting discounts within the community for AGS members.

a.      CostCo membership would be $45 for the lead person and $35 for additional members up to 6 people.

5.      It may be possible to get business cards for officers at 25¢ /100 cards through the CR print shop.

6.      Mj suggested getting brochure holders to display AGS brochures near the Advisor offices.

a.      We can also put brochures at the library.

7.      We should have a decorating party for the Food For People food drive barrels.

a.      Barrel locations on campus are as follows:  Creative Arts, Admin., IS lab, LRC, DSPS, Cafeteria, Physical Science, AT, gym, and upstairs Forum.

8.      A suggestion was made to hold a social event during the winter break.

a.      We will do a survey at the last meeting to gauge members interest in holding a social event.

b.      We could combine Jim's going away with the winter social.

9.      We could participate in the Humboldt County Fair by setting up a booth.

a.      We could team up with PTK or Honors program in a joint venture, but make sure we retain joint credit.

2^nd Vice President's Report:

1.      Patrick will start planning for the spring membership drive over the winter break.

a.      Membership drive will take place in Feb., and we will have a bake sale during the first and last day of the drive.

b.      Charlotte doesn't always want the same members watching the booth;  more members should get involved.  She suggested that we wait to see how many individuals will be active with the drive before we set up the spring booth schedule.

Secretary's Report:

1.      We should compile a new membership packet for new members.

a.      Packet would include:  phone numbers, membership requirements, student handbook, calendar of events, etc.

Charlotte Peters

Secretary

Mon., October 21

Agenda
Alpha Gamma Sigma

Gamma Rho Chapter

October 21, 2002

Call Meeting to Order:

Approval of Agenda

Recognition of Guests:

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent Calendar and place it under discussion)

 Action Items:           

1.1 Approve an additional $15 for the Adopt-A-Highway logo

2. President's Report

No report

3. 1^st Vice President's Report

4. 2^nd Vice President's Report

            4.1 Discussion Item:

4.2 General Info:  Future membership drives

4.3 Comments:  Membership booth

5. Treasurer's Report

No report

6. Secretary's Report

6.1 Discussion Item:

6.2 General Info: Autumn Wine Gala - need to know who can commit

6.3 General Info:  Dunes Restoration - Nov. 2

6.4 General Info:  Adopt-A-Highway safety training

6.5 Comments:  Food For People, Inc. barrels

7. Advisors' Report

7.1  Diqui's Comments:

a.  Welcome

b.

8. I. C. C. Member Report

9. Members-at-Large

9.1  Discussion Item:

9.2  General Info:  Jim Tenney - CRNews update

9.3  Comments:

10. Announcements

10.1   

       11. Meeting Adjourned

Mon., October 21

Minutes
Alpha Gamma Sigma

Gamma Rho Chapter

October 21, 2002

Time:  16:11 - 16:39 

Place:  College of the Redwoods, Lakeview Room (Cafeteria) 

In Attendance:  Dr. Diqui LaPenta-Advisor, Patrick Cross-2^nd Vice President, Charlotte Peters-Secretary, Jim Tenney, Nathaniel Page, Diane Kerr

AGS members/advisors introduced themselves since we had 2 new members attend the meeting.

Amendment to agenda: 

1.        Charlotte wanted to add 6.6 to the agenda to talk about the website.

2.        Agenda approved with changes.

Consent Calendar:

1. Diane pulled Action Item 1.1 out for discussion.

1. Diane wanted to know what the additional $15 was being used for in regard to the Adopt-A-Highway logo.

2. Charlotte explained that the chapter had decided to add a custom logo to the Adopt-A-Highway sign and we would need to pay for the custom logo.  AGS had already approved $85 to cover the estimated cost of the logo at the last meeting and an additional $15 is needed to cover the total logo cost.

2. Action Item 1.1 was put to a vote and it was approved.

 2^nd Vice President's Report:

4.2    Executive Board Officers met on October 11, 2002 to discuss ideas for next semester's membership drive.

1. The Executive Officers talked about having a bake sale in conjunction with the membership drive to help attract people and raise money.

2. The bake sale would only be held at the first and last membership week due to the time and effort involved in setting up the bake sale

3. Diqui mentioned that there is a restriction on selling food near the cafeteria.  We would want to host the booth at the LRC when we have the bake sale and in front of the cafeteria when we don't have the bake sale.

4. Charlotte suggested that we wait and see who is willing to commit to the membership drive before we start scheduling how many times we have the booth set. 

5. Patrick will start coordinating next semester's membership drive earlier.

4.3    Patrick thanked everyone for their hard work and felt that the drive went well.

Secretary's Report:

6.2    AGS is committed to doing the clean up for the Autumn Vintage Wine Gala on Sunday, Novemer 3^rd. 

a.      Ahn Fielding, the gala coordinator, would like to have a list of names for those members participating by Tuesday, October 22.  If anyone is interested, please contact Mj.  You are still welcome to join us at the last minute if you want.

6.3    The next dunes restoration is scheduled for Saturday, November 2^nd. 

a.      Unfortunately, the following day will be the Wine Gala clean up so members may not want to do both events.  It is recommended that if members are torn between which event to do that they choose to do the Wine Gala clean up, because our presence would be much appreciated there and there will be other dates available for dunes restoration.

6.4    The Adopt-A-Highway paperwork has gone through the channels at CalTrans, so we officially 'own' a section of highway between Fields Landing and CR going southbound.

a.      Mj and Charlotte will need to attend a CalTrans sanctioned safety training session before AGS can participate in any clean up.  We hope to have the training done either this week or next.

b.      Once Mj and Charlotte have completed the training, they will need to train the members on safety before the clean up sessions begin.

c.      We are committed to clean the highway section 6 times a year and Mj is working on a tentative schedule of 1 clean up every 2 months.

d.      The first clean up may be in late November.

6.5    Mj has contacted Ann Holcomb of Food For People, Inc. and requested 11 barrels for the upcoming food drive.  Ann has not yet responded.

6.6    The CR server is up and running, but due to the time involved with keeping it running, Brian VanPelt, CR's webmaster, hasn't had time to upload the website updates when he gets them.  Therefore, some of the information may be slightly outdated. 

a.       Brian is working on getting a FTP login for the AGS webmaster so that she can login in directly to the AGS website and upload any changes quicker.

Advisor's Report:

7.1  Diqui LaPenta

a.      Justine still hasn't received word from the State Advisory Board about receiving a deference from attending the advisors conference due to lack of funds and time.

b.      All advisors are committed to getting the students to the Spring conference next semester.

                        i.  To save on money, we could take a CR van.

                        ii.  CR has a lodging agreement with the Presidio in the Bay Area
                              where we could stay at the youth hostel for ~$10/night.

iii.                Diqui will look into the lodging agreement and get the dates of the conference.

Members-at-large:

9.2  At the last general meeting, Jim Tenney had been unsuccessful in contacting the CRNews about an article submission. Justine had been interviewed by someone from the CRNews, so Jim gave her a copy of the article for her to pass on to the reporter.

a.      After Justine contacted the CRNews, Jim received word that the CRNews is currently working on the layout for the upcoming issue.  He was also told that there would only be 2 issues this semester; the first of which was already printed.  Since the CRNews didn't contact Jim in time for the 1^st issue, Jim will have the article ready for the next issue which will be coming out in mid-November.

b.      Jim has a rough draft of the article which outlines what AGS is, what projects we have done, are doing, and will do, and an invitation to join AGS.

c.      A copy of the article will be given to Mj for review.

Announcements:

1.  Don't forget to turn your clocks back 1 hour Sunday night for Daylight Savings.

2.  The CR football team won the homecoming game 21-0 vs. Mendocino.

To Do List:

Diqui:

1.  Check about lodging at the Presidio for the spring conference.

2.  Check about using the CR van for the spring conference.

3.  Check AGS state website about conference dates.

Charlotte Peters

Secretary

Fri., November 1

MINUTES
GAMMA RHO CHAPTER (AGS)

Executive Meeting Minutes 11/01/02

Time:  11:00 - 12:40

 Place:  Stantons Restaurant, Eureka

 In Attendance:  Mj Goble-President, Patrick Cross - 2^nd Vice President, Charlotte Peters-Secretary

President's Report:

1.      The Food For People food drive may not happen because Ann Holcomb got back to us late.

a.      We can still do the drive if someone else wants to take over with the coordination duties.

2.      Mj and Patrick will go over the membership around Veteran's Day.

3.      We need to start bringing in other members to help out with making AGS posters.

a.      We need to get AGS posters around campus to promote AGS.

4.      We will have executive meetings over the winter break in January.

5.      Mj will go to ASCR and petition to have the small display case be given to AGS.

6.      We need to think about what we are going to sell at the spring conference in 2003.

a.      We could sell Redwood saplings.

b.      Charlotte will check with co-worker about the cost of buying 100 saplings.

7.      Mj will contact Jan Ostrom about getting help with grant writing to get money for the club.

8.      Mj will research CostCo for donations.

9.      We will have an Adopt-A-Highway training at Patrick's house on Nov. 17^th.

10.  We should get a membership group photo.

11.  Send out a vacancy announcement for 1^st VP and ICC positions.

12.  Grand Gamma Rho'er Award will be announced at the last meeting.

a.      Mj will send out an email for votes.

2^nd Vice President's Report:

1.      We should try to earn money for AGS to supplement the money that we raise through fund raising.  We should also rely on fund raising to finance the club.

2.      We should see if ASCR would pay AGS for cleaning the kiosks around campus.

a.      Patrick will bring up the idea to ASCR.

Secretary's Report:

1.      Design a letterhead and business card for the club.

2.      Finish membership worksheet.

3.      Enter the AGS website into the website competition at the spring conference.

4.      Discussed ideas for the AGS Forum display case in November.

a.      Mj will contact Ginger to reserve the Forum display case for Feb. and April.

Charlotte Peters

Secretary

Thurs., November 7

Agenda
Alpha Gamma Sigma
Gamma Rho Chapter
November 7, 2002

Call Meeting to Order:

Approval of Agenda

Recognition of Guests:

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent       

Calendar and place it under discussion)

                 Action Items:           

1.1 Approve 10/21/02 meeting minutes

            1.2 Approve $10 for display case poster

            1.3

2. President's Report

2.1 Discussion Item:  Display case for spring

2.2 Discussion Item:  Food For People, Inc.

2.3 Discussion Item:  Choice Project

2.4 General Info:  Display case update

2.5 General Info:  Display case set up in forum breezeway, Veteran's Day

2.6 General Info:  AGS office

2.7 General Info:  Spring conference merchandise

2.7 Comments:  Autumn Vintage Wine Gala clean up

2.8 Comments:  1^st Vice President and I.C.C. Rep. positions

2.9 Comments:  A.S.C.R. / open positions

3. 1^st Vice President's Report

3.1 Discussion Item: 

3.2 General Info:

3.3 Comments:   

4. 2^nd Vice President's Report

4.1 Discussion Item:

4.2 General Info:  Membership drive results

4.3 Comments:

5. Treasurer's Report

5.1 Discussion Item:

5.2 General Info: Budget update

5.3 Comments: 

6. Secretary's Report

6.1 Discussion Item:

6.2 General Info:  Adopt-A-Highway

6.3 General Info:  Dunes Restoration, Nov. 9

6.4 General Info: 

6.3 Comments: 

7. Advisors' Report

7.3  Justine's Comments:

a.  Words of wisdom

b.

8. I. C. C. Member Report

8.1  Comments:

8.2  Discussion Item: 

9. Members-at-Large

9.1  Discussion Item:

9.2  General Info:  Jim - CRNews (Corsair)

9.3  Comments: 

10. Announcements

10.1  Veteran's Day, Monday, Nov. 11

10.2  Next general meeting, Monday, Nov. 18

       11. Meeting Adjourned

Thurs., November 7

Minutes
Alpha Gamma Sigma
Gamma Rho Chapter
November 7, 2002

Time:  16:35 - 17:34
Place:  College of the Redwoods, Forum Theatre 

In Attendance:  Dr. Justine Shaw-Advisor, Mj Goble-President, Patrick Cross-2^nd Vice President, Charlotte Peters-Secretary, Adie Baker, Diane Kerr, Jim Tenney, Kyle Bigham, Jovone Lende

Mj passed around the service point box.

Amendment to the Agenda:

1.     Agenda approved with changes.

Consent Calendar:

1.     Mj explained what the consent calendar was about and how it worked.

2.     The consent calendar was passed.

President's Report:

2.1    Executive officer's discussed doing a display case in the spring.

a.        Jim wanted to know if this was in conjunction with the small display case.  The spring display will be in the Forum Breezeway and will not be in conjunction with the small display case.

b.        Justine recommended putting up the display during Redwood Days.

2.2    Mj called Anne Holcomb of Food For People, Inc. to let her know that we have decided to not do the food drive this semester because time was running out.

a.        Anne had not received Mj's previous email asking for a timely response.

b.        The members agreed to do the canned food drive during the spring semester around Easter.

c.         Adie suggested doing the food drive over a shorter time frame to avoid waning interest, which often happens with events that are dragged out over long time frames.

d.        Heighten publicity to get more food.

e.        Adie wanted to know if the Forum breezeway display case had to be rented for the full month or if it could be rented for ½ month periods.

i. Mj will look into how the display cases are rented.

2.3    Choice Project is an anti-tobacco organization that wants to promote anti-smoking on campus.

a.        They are willing to pay $200 to a CR club that will help promote anti-smoking on campus.

b.        Charlotte wants to know what the time frame is that the club would be expected to participate.   Patrick will look into the time frame.

c.         Currently the smoking policy on campus is not enforced.

d.        Charlotte is concerned about AGS getting flak from students on campus for participating in the anti-smoking campaign.  She thinks the smoking issue is a sensitive issue to become involved with and doesn't want it to give AGS a bad reputation, even if it does pay money.

e.        Members agree to vote on the club's participation after we get more information.

i. Mj will get more information from Amber Neilson, the Choice Project coordinator.

ii. It was suggested to have someone from the Choice Project talk to us about the organization.

2.4    Mj has been working on getting us a small display case by the bookstore since April.  The major problem has been in getting possession of the keys.

a.        Leslie Lawson has the case keys, but Justine needs to write a letter stating that she is one of the advisors and she will be responsible for the keys.

b.        The case will be given to us on loan, but Mj is pushing to have A.S.C.R. give us the case permanently.

2.5    The display case (Forum) has not been cleared out to set up the AGS display.

a.        Mj will let us know if the current display has been removed, so we can meet on Monday to set up our display.

2.6    Mj has been diligently working on getting Ahn Fielding's old office (near the financial aid office) for AGS use.

a.        Mj has expressed our interest in the office to CR Vice President, Leslie Lawson.

i. Leslie said she would make our interest known at the meeting she will be attending this afternoon.

ii. Phi Theta Kappa and Financial Aid are also interested in the office.

2.7    The spring conference will be held in Ontario April 4-6.

a.        Attending chapters sell merchandise at the conference.

b.        It was suggested that we sell Redwood seedlings.

i. CDF sells Redwood seedlings for about $1-2 / seedling, but there is a minimum order of 400. 

ii. Other Internet sites offer Redwood seedlings for $75-$100/100 seedlings.

iii. All the places Charlotte looked into for Redwood seedlings have restrictions on what the seedlings can be used for.  The seedlings cannot be resold.

c.         Justine doesn't want to focus too heavily on what we are going to sell at the conference until we have a plan on how we are going to be able to finance going.

2.8    The majority of our membership showed up to help with the breakdown of the Autumn Vintage Wine Gala & Auction.

a.        We weren't given all the right equipment, so the process took longer than expected.

b.        Both Ahn Fielding and President Casey Crabill are well pleased with our help.

2.9    We still need a 1^st Vice President and I.C.C. Rep.

a.        You get 2 service points/semester for holding a position for the year.

b.        The next I.C.C. meeting will be held in FM 212 on Nov. 15 at 2 p.m.

c.          

2.10         A.S.C.R. also has two vacant positions: Public Relations and Treasurer.

a.        Contact Patrick or Jean O'Hara, A.S.C.R. advisor if you're interested in either of these positions.

b.        Hiring an office assistant > 8 hours/week (minimum wage).

2^nd Vice President's Report:

4.2    Successful membership drive - doubled AGS membership.

4.3    Patrick welcomed the new members to our meeting.

Treasurer's Report:

5.2    Budget is about $75.96

a.        It doesn't reflect any recent transactions and we won't have another accurate update until Dec. 31

Advisor's Report:

7.3    Justine

a.        Good job on membership drive and service projects.

Members-At-Large:

9.2    Jim announced that the last issue of The Corsairs came out on Tuesday.

a.        Apparently there was only one issue circulated this semester.

i.             The issue did have an article about Justine and her research.

ii.           There were no club listings in the issue.

Announcements:

1.     Veteran's Day, Monday, Nov. 11

2.     Next general meeting, Monday, Nov. 18

To Do List:

1.     Justine

a.      Write letter to obtain the display case keys.

2.     Mj

a.      Check with Ginger at maintenance about display rental in forum breezeway.

b.      Get Choice Project info.

c.      Check to see if display case is empty.

3.     Patrick

a.      Look into the time frame of anti-smoking campaign.

Charlotte Peters

Secretary

Mon., November 18

Minutes
Alpha Gamma Sigma
Gamma Rho Chapter
November 18, 2002

Call Meeting to Order:

Approval of Agenda

Recognition of Guests:

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent       

Calendar and place it under discussion)

           Action Items:

1.1

2. President's Report

2.1 Discussion Item:  Spring conference brainstorm

2.2 Discussion Item: 

2.3 Discussion Item: 

2.4 General Info:   Choice Project

2.5 General Info:   Adopt - A - Highway

2.6 General Info:   Dunes restoration #3

2.7 General Info:   Spring display in forum breezeway

2.8 Comments:   CR release forms

3. 1^st Vice President's Report

3.1 Discussion Item: 

3.2 General Info:

3.3 Comments:   

4. 2^nd Vice President's Report

4.1 Discussion Item:

4.2 General Info:

4.3 Comments: 

5. Treasurer's Report

5.1 Discussion Item:

5.2 General Info:

5.3 Comments:

6. Secretary's Report

6.1 Discussion Item:

6.2 General Info:  Forum breezeway display case

6.3 Comments: 

7. Advisors' Report

7.2  George's Comments:

a.  Thoughts from the scholar

b.

8. I. C. C. Member Report

8.1  Comments:  I.C.C. meeting

8.2  Discussion Item:

9. Members-at-Large

9.1  Discussion Item:

9.2  General Info:

9.3  Comments:

10. Announcements

10.1    Last meeting December 5 at 16:30

10.2    Finals week December 9 - 13

       11. Meeting Adjourned

Mon., November 18

Minutes
Alpha Gamma Sigma
Gamma Rho Chapter
November 18, 2002

Time:  16:15 - 17:27
Place:  College of the Redwoods, Lakeview Room (Cafeteria) 

In Attendance:  Dr. George Potamianos-Advisor, Mj Goble-President, Patrick Cross-2^nd Vice President, Charlotte Peters-Secretary, Adie Baker-I.C.C. Rep., Diane Kerr

Amendment to the Agenda:

1.     Mj wanted to add 2.9 Comments to the agenda to talk about open AGS positions.

2.     Agenda approved with changes.

Recognition of guests: None

Consent Calendar:

1.     No action items were placed on the consent calendar.

President's Report:

2.1    We need to raise money for the spring conference.

a.        Adie volunteered to head up a committee for fundraising.

b.        Expected costs of sending an advisor and members to the conference were discussed.

c.         We could sell Redwood trees at the conference.  George thinks we can buy the seedlings at Miller Farms for 25 cents a piece.

d.        We could petition A.S.C.R. in the spring for money to cover some of the conference expenses.

e.        Mj clarified that in order to be considered for a scholarship at the conference, two things that must be included in the application packet is a letter of recommendation from an advisor and a personal essay from the applicant.

2.2    AGS will have a membership drive the month of February.

a.        We will have a bake sale during the drive to raise funds for AGS.

2.4    Mj talked with Amber from the Choice Project (anti-smoking), and they are still interested in having AGS participate in their project.

a.        More information will be sent.

2.5    Adopt A Highway (AAH) was cancelled on Sunday due to foggy weather, so the cleanup is rescheduled for Sunday, Nov. 24 at noon.

a.        Anyone who is interested in participating in AAH but didn't attend the safety training will need to contact Mj for safety training first.

b.        AAH cleanups will be scheduled on a monthly basis.

2.6    A group of AGS members met at Muddy Waters Coffee Company to participate with Friends of the Dunes for restoration #3, but it was cancelled due to rain.

a.        Opportunities for dunes restoration will resume in the spring.

2.7    The display case in the Forum breezeway is finished, and Mj has been getting positive feedback.

a.        We will need to update the display with some pictures.

b.        Mj talked with Ginger and got approval to use the display case in the breezeway in the spring.

c.         For the spring semester, AGS will set up the display case for February to showcase the membership drive and two weeks in April to showcase the canned food drive.

2.8    Mj has been getting members to sign CR release forms.

a.        CR policy requires AGS members to sign a publicity release form since we are advertising in the display case, website, forum, etc.

2.9    Officer positions vacant.

a.        The 1^st Vice President position is still vacant.

b.        Adie is our new I.C.C. Rep. and has already attended an I.C.C. meeting. 

Treasurer's Report:

5.1    There has been no change in the budget.

a.        It is difficult to update the budget on a bi-monthly basis because, with the new data system at CR, budget updates from the cashier's office are available on a monthly basis.

Secretary's Report:

6.2    Mj has already talked about the breezeway display case.

Advisor's Report (George):

7.2    George emphasized that we should definitely try to make it to the spring conference in Ontario.

a.        He wants to start brainstorming on ideas of what to sell at the conference.

b.        George suggested hosting a Battle of the Bands fundraiser at Club West.

i. Mj will check if Jovone can talk with the Club West owner about the Battle of the Bands idea.

c.         We should look into getting our AGS logo on a credit card.  Mj will check into the idea.

d.        Adie will talk with the Rotary Club about money for local AGS scholarships.

e.        Mj will talk with the Masons about contributions.

I.C.C. Rep's Report:

8.1    Adie attended the I.C.C. meeting on Nov. 15, which had a small number of clubs represented.

a.        The Mouse & Monitors Club (formerly the Digital Arts and Science Club) will set up a Christmas tree in the cafeteria decorated with computer related items, but other clubs were invited to add club related ornaments.

i.        It would be good advertisement for AGS to decorate the tree.

b.        The Forestry and Natural Resources Club asked for help with increasing their sponsorship and membership.

i.        All clubs were invited to help out with trail projects.

ii.      Fellow I.C.C. Reps offered tips on how to increase membership.

c.         AGS members suggested joining the Forestry Club with the trail restoration project.

d.        Mj would like to invite them to join us during our membership drive, so they can get increased exposure.

Announcements:

10.1         Mj strongly encouraged people to attend the last general meeting.

a.        Thursday, Dec. 5 at 1630.

b.        Mj wants everyone to put in his or her vote for the Grand Gamma Rho'er Award, which will be awarded at the last meeting.

10.2         December 9-13: Finals week.

11.0         Meeting Adjourned 17:27

To Do List:

1.     Mj

a.      Talk with the Masons

b.      Check about logo on credit card

c.      Talk with Jovone about Club West

2.     Adie

a.      Talk with the Rotary Club

3.     All members

a.      Think of ideas for fund raisers

b.      Vote for Grand Gamma Rho'er

Charlotte Peters

Secretary

Thurs., December 5

Agenda
Alpha Gamma Sigma
Gamma Rho Chapter
December 5, 2002

Call Meeting to Order:

Approval of Agenda

Recognition of Guests:

1.  Consent Calendar (Any Gamma Rho member may remove an item from the Consent       

Calendar and place it under discussion)

            Action Items:          

1.1

2. President's Report

2.1 Discussion Item:  Joint project w/ Phi Theta Kappa

2.2 Discussion Item:  Spring conference fundraising

2.3 Discussion Item: 

2.4 General Info:  CASA promotion during membership

2.5 General Info:  Adopt A Highway

2.6 General Info:  Small display case

2.7 General Info:  CR catalog 

2.8 Comments:  Member recognition

2.9 Comments:  Spring semester schedule submissions

3. 1^st Vice President's Report

4. 2^nd Vice President's Report

4.1 Discussion Item:

4.2 General Info:  Membership drive for Spring 2003

4.3 Comments:  Happy holidays and good work on the display case

5. Treasurer's Report

5.1 Discussion Item:

5.2 General Info: Budget update

5.3 Comments:

6. Secretary's Report

6.1 Discussion Item:

6.2 General Info:

6.3 Comments:  Website update

7. Advisors' Report

7.1  Justine's Comments:

a. Grand Gamma Rho'er award

b. State of the Chapter Address

8. I. C. C. Member Report

8.1  Comments:

8.2  Discussion Item:

9. Members-at-Large

9.1  Discussion Item:

9.2  General Info:

9.3  Comments:

10. Announcements

10.1    Next week is finals week

10.2    Sunday, Dec. 15 at 10am, forum display case breakdown

10.3    Tuesday, Dec. 17 at noon, Adopt A Highway cleanup #2

10.4    Dec. 25, Merry Christmas

10.5    Dec. 29, deadline for January Adopt A Highway dates

10.6    Jan. 1, Happy New Year

10.7    Jan. 2, Winter term begins

10.8    Jan. 27, Spring semester begins 

       11. Meeting Adjourned

Thurs., December  5

Minutes
Alpha Gamma Sigma
Gamma Rho Chapter
December 5, 2002

Time:  16:40 - 17:32

Place:  College of the Redwoods, Lakeview Room (Cafeteria) 

In Attendance:  Dr. Justine Shaw-Advisor, Mj Goble-President, Patrick Cross-2^nd Vice President, Charlotte Peters-Secretary, Adie Baker-I.C.C. Rep., Jovone` Lende, Jim Tenney, Diane Kerr, Diana Newett, and Monica Conners

Amendments to the Agenda:

1.     Mj wanted to add 2.10 (business cards), 2.11 (scholarships)

2.     Adie wanted to add 8.2 (fund raising)

3.     Agenda passed unanimously with changes.

No guests to recognize.

Consent Calendar:

No action items were placed on the Consent Calendar.

President's Report:

2.1    Mj has talked with Chris, a VP of PTK, about doing a joint project in the spring.

a.        Justine suggested doing the food drive with PTK.

b.        Mj suggested doing the Diabetes Forum with PTK.

i. Patrick and Jovone will research information for the Diabetes Forum (i.e. is there a nationally recognized diabetes day?  Diabetes information)

c.         The Forum display case was approved for us to use in February for membership drive and April for the canned food drive.

2.2    Spring conference updates.

a.        Miller Farms sells Redwood seedlings for 75 cents each and there is no minimum order.  They carry them year 'round.

b.        There have been suggestions to sell glass pipes at the conference and put a Redwood tree emblem on them.

c.         Justine has volunteered to put on another presentation and charge admission to help raise money for AGS.

2.4    Ahn Fielding approached Mj for help with raising money for CASA (Court Appointed Special Advocates)

a.        We do not need to solicit money from people.  We would ask people to submit their Safeway club card numbers to us.

b.        Every time someone used their Safeway card, Safeway has agreed to donate a percentage of the proceeds to CASA (E-Script).

c.         Mj suggested coordinating the fundraiser with our membership drive.

2.5    We've received positive feedback on our commitment to Adopt-A-Highway.

a.        PTK is also doing AAH from Loleta to Hookton Road going northbound.

b.        Mj thanked everyone for their help with the cleanup.

2.6    A.S.C.R voted unanimously to give AGS one of the display cases by the bookstore.

a.        Jean O'Hara, Justine, and CR VP Lawson have all signed the key request form.  Mj submitted it to maintenance.

2.7    Charlotte and Mj have been working on a submission for the CR catalog, which was started a year ago with Jim.

a.        An email will be sent out of the submission for members to review.

b.        The submission deadline is this December.

2.8    As of next semester, Jim will be enjoying the greener pastures up at HSU. 

a.        Jim was recognized for his long-standing dedication and service to AGS.  He has given AGS a lot of valuable input and effort in keeping the Gamma Rho Chapter going on campus.

b.        Mj presented Jim with a card and gift on behalf of all the members.

2.9    Mj requests that all members and advisors submit their school/work schedules into her by the end of the month so she can come up with spring meeting dates and times.

a.        Please submit times you would not be available to come to meetings.  Mj works hard to get a meeting schedule that will accommodate as many people as possible.

2.10         Mj passed around a contact sheet of business cards for the officers. 

a.        The printing office is currently working on changing the format of the card.

2.11         Ahn Fielding approached Mj with information about the Jack Kent Cooke Foundation scholarship.

a.        The scholarship is for up to $30,000 and seeks students with high GPAs and strong community service.

b.        The deadline is January 17, 2003.  Applications need to be submitted to Ahn Fielding.

c.         The student has to be recommended for this scholarship by a staff/faculty member.

i. Students cannot pick up the application materials.  Only the staff/faculty member recommending the student can pick up the application.

2^nd Vice President's Report:

4.2    There will be another membership drive in February and Patrick wants to start the coordination early this time around.

a.        Patrick would like to have everyone give him the dates they could sit at the booth.

b.        The application will be due February 28.

c.         Patrick would also like to get ideas on what we can bake for the bake sale at the first booth date.

4.3    Patrick wished everyone a happy holiday and praised the work on the display case.

Treasurer's Report:

5.2    The business office is backlogged, so not all of the AGS transactions have gone through.

a.        To date the budget is $83.44; however, more deposits still need to be posted and we need to pay All Points for the Adopt-A-Highway logo, which should leave us with less than $10.00 in the account.

Secretary's Report:

6.3    The website is updated on a regular basis.

Advisor's Report (Justine):

7.3    Justine awarded Charlotte with the Grand Gamma Rho'er award for Fall 2002.

I.C.C. Rep's Report:

7.2    Adie talked with her mother who is a member of the Rotary Club and received suggestions on how to approach the Rotarians for money.

a.        The Rotarian President of each local chapter (club) needs to be contacted, and we need to apply for a grant.

i. We need to state why we need the money, what are we doing, what are our plans, etc.

ii. Other clubs have been successful in receiving money in the past.

b.        Adie will email Terri Clark, CA Rotary Governor, for email information.

c.         The expense for the spring conference will be $175/person based on 4 people/room.

i. If fewer than 4 people are in a room then the cost per person will increase.

ii. The price includes lodging, meals, and registration.

d.        Mj informed the membership that our website is on the state website's links page.

e.        Mj found out that other chapters have teamed up with Kiwanis for money. 

i. Mj will research more on the subject.

Announcements:

10.1         Next week is finals week.

10.2         Sunday, Dec. 15 at 10am, forum display case breakdown

10.3         Tuesday, Dec. 17 at noon, Adopt A Highway cleanup #2

10.4         Dec. 25, Merry Christmas

10.5         Dec. 29, deadline for January Adopt A Highway dates

10.6         Dec. 30, Happy Birthday Jim

10.7         Dec. 31, Happy Birthday Charlotte

10.8         Jan. 1, Happy New Year

10.9         Jan. 2, Winter term begins

10.10    Jan. 27, Spring semester begins

11.0   Meeting Adjourned @ 17:32

To Do List:

1.     Mj

a.      Contact Kiwanis

2.     Adie

a.      Contact Rotary governor

b.      Contact local chapters

3.     All members:

a.      Submit schedules to Mj for meeting dates

b.      Submit membership booth dates to Patrick

Charlotte Peters

Secretary