GRADING REGULATIONS AND PROCEDURES

The academic record symbols and grade point average definitions used at College of the Redwoods are summarized in the table below. The grade recorded for a student in any course is determined by the faculty member; and in the absence of error, fraud, bad faith, or incompetence, is considered final. A student who believes that a grade has been assigned on the basis of error, fraud, bad faith, or incompetence may appeal that grade to the faculty member who assigned it and then, if necessary, to the appropriate academic dean or campus vice president. The decision of the dean or campus vice president may be appealed by the student or the faculty member to the Board of Trustees.

INCOMPLETE GRADE
Incomplete academic work for unforeseeable, emergency, and justifiable reasons at the end of the term may result in an Incomplete symbol being entered in the student's record. The conditions for removal of the Incomplete symbol should be stated in writing by the faculty member and given to the student with a copy sent to the Office of Enrollment Services. A final grade will be assigned when the missing work has been completed and evaluated. An Incomplete symbol that is not removed by the end of the spring or fall term immediately following the term in which the grade was received reverts to the alternate grade authorized by the faculty member. An Incomplete symbol is not used in computing a student's grade point average.

CREDIT/NO CREDIT
Some courses may be taken on a Credit or No Credit basis. Upon completion of these courses, the symbol CR or NC is entered on the student's academic record. Up to 14 semester units earned in courses approved to be recorded as CR may be applied to the student's graduation requirements. Neither CR nor NC grades are used in computing a student's grade point average. A CR grade indicates completion of a course with a satisfactory performance; an NC grade indicates a performance level less than satisfactory. Grades of NC are considered in progress probation and dismissal procedures. A student may repeat a course in which an NC grade was received, according to college regulations on repetition of courses. A student must elect by no later than the end of the first 30 percent of the term whether the basis of their performance evaluation in a given course is to be by Credit/No Credit designation or by letter grade.

OFFICIAL WITHDRAWAL
In a fall or spring term, a student may officially withdraw from a class through the end of the tenth week of classes. If the withdrawal is processed before the end of the second week of classes, no entry is made for the class on the student's permanent academic record; a withdrawal processed after that date results in a W being entered on the student's record. The withdrawal dates for shorter-term classes are prorated on the basis of the fall and spring term regulations. In extenuating circumstances a student may appeal for a withdrawal after the official deadline. Students who cease attending classes without officially withdrawing are subject to receiving a failing grade. Withdrawals are not used in computing a student's grade point average, but excessive Withdrawals are considered in progress probation and dismissal procedures.


MILITARY WITHDRAWAL
See Administrative Procedure AP 5103.
 
REPORT DELAYED
The Report Delayed symbol is assigned by the Director of Enrollment Services when there is a delay in reporting a grade due to circumstances beyond the student's control. It is a temporary notation, to be replaced by a permanent symbol.

IN PROGRESS
The In Progress symbol is entered at the end of a regular term for classes that extend beyond the normal ending date of that term. It indicates that the class is still in progress and that the assignment of a final grade must await its completion. The appropriate grade symbol and credit are entered on the student's record when the course is completed. The In Progress symbol is not used in computing a student's grade point average.

Approved: August 15, 1977
Revised: 6/6/94, 3/7/00, 4/2/02, 5/6/08 (AP 5013)