USE OF DISTRICT FACILITIES

PRIORITY OF USE
Priority for use of District facilities shall be as follows:

PRIORITY 1: Redwoods Community College District classes and activities, college-sponsored clubs, and student body organizations.

PRIORITY 2: College-related groups (e.g. booster clubs, employee bargaining units and/or organizations).

PRIORITY 3: Departments and agencies of local governmental entities, other schools and colleges, when the purpose of the use is educational.

PRIORITY 4: District-based non-profit community organizations formed for educational, political, economic, artistic, and moral interests of the community.

PRIORITY 5: Other approved groups.

FEE CATEGORIES
Organizations, other than officially recognized Redwoods Community College District student groups and clubs, staff groups, and college community advisory councils shall be assessed fees/costs according to the following classifications and definitions:

GROUP 1 - DIRECT COST CHARGE
Community organizations including youth and adult groups committed to community services (Campfire Girls, Boy Scouts, Girl Scouts, etc.); senior citizen organizations; public agencies; and non-profit organizations, clubs, or associations organized for cultural activities, general character building or welfare purposes of community citizens shall pay direct cost charges. There may also be a service fee for opening and closing rooms, custodial services, set-up, etc. Organizations that charge an admission fee or collect contributions that are not expended for the welfare of District students or bona fide charitable purposes shall qualify as Group 2.

GROUP 2 - FAIR RENTAL VALUE
Profit-making organizations or organizations which do not qualify for direct cost rates (Group 1) shall be charged fair rental value providing these groups are presenting events of an educational, cultural, or recreational nature. Included in this category might be independent dance, theater, or musical groups, private instruction and private businesses.

SPECIAL CONDITIONS
1. The Vice President, Business Services, shall be responsible for the coordination and interpretation of the Governing Board policy regarding the use of District facilities. In addition, the Vice President, Business Services, shall determine fees to be charged, where applicable.

2. Requests for use of District facilities shall be made in advance and in writing on forms provided by the District. Permission to use facilities shall be granted and scheduled by the Site Facilitator (Director of Facilities and Grounds in Eureka or the Dean in Fort Bragg or Crescent City). All facilities are subject to approval by the Vice President, Business Services.

3. All applications shall be made at least thirty (30) days in advance of the first date of use being requested. Late applications may be considered. Unless unusual scheduling problems are involved, the College will not schedule use of facilities for more than six months in advance.

4. Applicants for use of District facilities shall be notified in writing whether the request is approved or denied. If approved, a completed copy of the application together with any special requirements shall be mailed to the applicant.

5. Unless special circumstances are involved, permission to use District facilities shall neither be granted for a period exceeding one fiscal year, nor so often during any year as to afford an organization a real or implied monopoly.

6. An approved application may be revoked with reasonable notice when college facilities are needed for school purposes.

7. The use of District facilities shall not be granted to individuals or unrecognized groups for personal or private functions.

8. The Vice President, Business Services, shall have the authority to revoke permission for use of a college facility at any time when it is deemed in the best interest of the Community College
District.

9. There shall be an employee of the District in charge during each use. The employee's duties shall include the opening and closing of buildings and grounds, the operation of mechanical systems, and the enforcement of regulations and prevention of disturbances. A charge shall be made whenever this requirement results in the District incurring additional expense. Any time the forum theater is used, a college technician shall be present.

10. Any person applying for the use of college property on behalf of any group shall be a member of such applicant group, and, unless he/she is an officer of such group, must present written authorization to represent the group upon request.

11. The individual signing the application for use of College facilities shall, as a condition of use, agree to be held financially responsible in the cause of loss or damage to District property.

12. Using organization shall be responsible for the control and supervision of all persons in attendance during the use of District facilities. The District shall require security personnel to be on duty as a condition of use whenever it is deemed to be in the District's best interests.

13. When a fee is charged by the College, the date and amount of payment established on the permit shall be determined by the Business Office. Prompt payment to the Business Office is
expected and is a condition for denial of future use by the group.

14. Any group using the College facilities or equipment under this policy is responsible for any injury incurred in the use of said facilities and equipment. The District shall be held harmless for any accidents which may occur. The use of facilities shall be conditioned upon the user providing a certificate of insurance naming Redwoods Community College District as "additional insured" at a minimum amount of $1 million.

15. Groups using District facilities shall be responsible for the condition in which they leave the facilities. Any abuse or misuse of facilities, including playing fields, shall be reported immediately to the Vice President, Business Services. Where appropriate, a charge for damage or loss of District property shall be established by the Vice President, Business Services, in cooperation with the Site Facilitator. Failure to pay immediately for damage or any abuse or misuse of District facilities may be grounds for refusal of future facility requests.

Any unsafe or unsatisfactory condition discovered by the user in the course of the event should be reported to the Site Facilitator or the Business Office as soon as practicable.

16. All food service and concessions shall be operated according to College regulations. Catered events will not be included in the use-price and must be arranged separately with the College food-service vendor for Eureka, or privately for Crescent City or Fort Bragg. Rooms posted with eating restrictions must be observed.

17. Churches, religious groups, and sectarian organizations with no suitable meeting place may occasionally use District facilities for religious services. A fair rental charge shall be made for each use.

18. The application and the technical check lists must be completed entirely and include a description of all requested facilities and equipment. The Site Facilitator shall make necessary arrangements of personnel to operate equipment requiring skilled operators.

19. Groups with minors in attendance shall provide their own chaperons. The number required may be determined by the District.

20. College keys required to carry out any and all activities shall remain in the possession of authorized Community College District employees. Keys shall not be turned over to individuals, organizations, clubs, associations, etc. Buildings shall be opened, attended, and closed by an authorized employee of the District.

21. No alcoholic beverages, intoxicant, or controlled substance in any form shall be brought onto the property of the District. Any person under the influence of intoxicating liquors or substances shall be denied participation in any activity. Violation of this regulation shall be justification for immediate termination of the event, closing of the facility, and denial of future use requests.

22. Smoking or use of tobacco is not allowed in any school building or within five (5) feet of the main exit or entrance to such building.

23. No structures, electrical modifications, or mechanical apparatus may be erected or installed on District property without specific written approval by the Site Facilitator. Persons and organizations granted the use of District facilities shall assume full responsibility for compliance with all applicable State and local fire, health, and safety laws and regulations.

24. All draperies, hangings, curtains, drops, and all decorative materials used with or upon the District's buildings and grounds, shall be made or treated with a flame-retardant process approved by the State Fire Marshall.

25. School furniture or apparatus may not be removed or displaced without permission from the Site Facilitator and under the supervision of the school district employee in charge.

SPECIALIZED FACILITIES - Eureka
The Physical Education Division, working in cooperation with the Vice President, Business Services, shall prepare rules and regulations for use of the physical education facilities guided by the following fundamental principles:

1. The two swimming pools may be available for public use on those evenings, Saturdays, Sundays, and vacation periods, whenever there are no classes scheduled in the swimming pool area.

2. A fee shall be charged for public use for each swimming period.

3. Organized groups may use the swimming pool under the following priorities:

a. Learn to Swim Classes, Red Cross Life Saving Classes, Water Safety Instruction Classes.
b. Club, Churches, Schools, and Service Organizations (non-profit).

4. The organizations shall make their reservations through the Facilities Office cooperating with the Physical Education Division.

5. All swimmers must supply their own suits and towels.

6. Valuables may be checked with the Lifeguard in charge.

7. A parent, guardian, or other adult must accompany all children under twelve years of age or under 48 inches in height. These adults shall not be charged admission if they do not suit-up for swimming.

8. The other Physical Education facilities, such as, the gymnasium, Field House, Athletic Fields, and All-Weather track, may be made available to organizations or other educational institutions through the same procedures as are currently used for all other facilities. Use of college playing fields shall not be permitted during periods of rain or when fields remain wet following rain and when use would be harmful to the playing surface.

Approved: July 8, 1983
Amended: March 7, 1994