Instructional Policies and Procedures
If you are unable to attend class for any reason, please call your Division office as soon as possible so that a notice can be posted on your classroom door. If you leave a message on voice mail, please leave the full name of your class, the classroom room number, and the time it meets.
As a courtesy to your students, please announce your absence on your voice mail or Blackboard announcements page.
You are allowed two, non-cumulative sick days per semester. (Non-cumulative means that if you didn't use your sick days, you can not save them for future semesters.)
Adult Education Attendance Reporting
Adult Education Online Reporting Tool for Weekly Attendance Reporting
To Report Attendance:
- Go to: http://webapps.redwoods.edu/attendancereporting/
- Log in (first-last, then password)
- Select at term, class, and date, then click "Display Roster"
- The start and end times will automatically populate
- Click the "Post" box to check the box and indicate student attendance on that date
- At the end of the class or after entering all attendance, scroll down, and select "Post Hours"
- Once you click on "Post Hours" you will not be able to make changes
- If there are changes or students attending but not listed on the roster, please email Amanda-Singleton@redwoods.edu to ask Amanda to make the change or follow up on the student registration.
- Please take attendance at least once during the class.
- Report those students who have attended on the online tool.
- With this tool we will no longer need paper rosters and you will not need to provide a Positive Attendance Roster to Peggy Gossi/Admissions and Records at the end of the class!
To view the attendance you have previously reported (very useful when checking for errors), go to: http://webapps.redwoods.edu/positiveattendance/report.aspx
This report will take a LONG time to come up. Be patient. You can view it online or export it to Excel. Report discrepancies to Amanda Singleton.
Please have all classes reported, in the online tool, no later than 8 AM the following Monday.
Associate Faculty Resources
The Associate Faculty at College of the Redwoods are vitally important to the student experience at College of the Redwoods. The Innovative Training Center offers resources and support to both full-time and associate faculty at CR with a resource library, sample documents, online resources, faculty development offerings, technology assistance, workspaces, and drop-in support.
Connie Carlson, the Associate Faculty Coordinator, is available to assist you with any questions and needs you may have. Contact Connie within the ITC or at 707-476-4342.
Faculty Resources for Distance Ed and Canvas
Canvas has been adopted as College of the Redwoods Learning Management System. CR Online has a Faculty Resources page, that provides links to valuable tools and videos for distance ed, distance ed contacts, and Canvas Resources and Training Schedule.
CR Academic Senate Representation
Associate faculty are represented by two associate faculty members on the CR Academic Senate (Academic Senate Membership) one of whom will be Chair of the Associate Faculty Committee of the Academic Senate. In addition, a full-time faculty member is charged with facilitating the link between the college and Associate Faculty. Contact any of these representatives to ask questions or offer feedback. The Senate meets the first and third Friday of each month at 1 p.m. in the CR Eureka Campus Board Room, SS 202A. The AFC meets once a month on dates determined by the committee.
Flex resources - http://inside.redwoods.edu/flex/other.asp
Most associate faculty qualify for unemployment insurance benefits during breaks in employment, including summer and winter breaks. The following resources information and application instructions.
If you have additional questions, feel free to contact the Associate Faculty committee.
California Educational Technology Collaborative (CETC)
The California Educational Technology Collaborative (CETC) offers an array of technology services, tools and resources. Most are free to administrators, faculty and staff of the California Community Colleges (CCC).
Dan Calderwood, Computer Information Systems
- Satellite Broadcast
- Faculty/Staff Training
- Electronic Repository
- Virtual Campus
- CCC Directories
- Web Site Hosting
- Fiscal Services
The following checklists may be helpful in getting all the necessary tasks done at the right times.
- Associate Faculty Checklist - Coming soon...
- Beginning of Semester Checklist - Coming soon...
- End of Semester Checklist (RTF document)
Computers and Workspaces
The Innovative Training Center offers several computer workstations and a laser printer for faculty and associate faculty use. Computers are available on a first-come, first-serve basis. The workroom also has a spacious table for general use, a photocopier, scanner and office supplies.
Please stop in Monday through Friday during open hours. You may also access these resources during evening or weekend hours by keycode. Contact us at 707-476-4342 to receive the keycode instructions.
Draft Faculty Handbook/Revisions in progress 2016-2017. This is not a final version and some information is in the process of being updated.
A significant amount of review and revision goes into updating the Faculty Handbook. It became apparent that a Faculty Handbook is a living document, constantly in need of revising and updating. For that reason we have moved to an online format. Faculty are urged to review the handbook and contact the Academic Senate Office (476-4259) or Office of Instruction and Student Development (476-4109) with any questions, clarifications or suggested changes to the current material. The Faculty Handbook is also be available through the Human Resources website.
Final Exams and Grades
Final Exams Schedule
Finals schedules are available on the CR site under "Important Dates", or on the Admissions website. You may also contact your division administrative staff person for this information.
Final Exams at the Academic Support Center
Below are a few reminders of the college policy on the examinations schedule as it relates to testing in the Academic Support Center:
- Please ensure that tests are received by at the Academic Support Center at least 48 hours before the scheduled test.
- Students must bring verified photo identification to the testing center.
- Faculty members using ASC testing administration services must provide adequate copies of their exams. Due to limited time and resources, ASC staff cannot duplicate exams or provide students with Scantron sheets or blue books.
- According to college regulations, students requesting exams in the Academic Support Center must take them by the designated day and time.
- Students who receive verified accommodations with Disabled Students Programs and Services should take their final exams in the ASC at the same time as the class taking the exam.
- Those with the accommodation of a private module can reserve their module in the Academic Support Center (limit: 4 hours). Please encourage students to reserve a module a week in advance.
If you are unable to send the exam/s at least 48 hours in advance, please contact me to make arrangements for delivery and setup options. This will greatly help us resolve any conflicts with the final examination schedule.
Final grades are submitted electronically via WebAdvisor. Typically, final grades are due the Tuesday following finals week. Please contact Rianne Connor or your Division administrative staff if you have any questions. The CTE is also available to help you with using WebAdvisor, MyCR, Gradekeeper, or Excel for final grading procedures.
Printing & Photocopying
The Printing Services Department is located on the Eureka campus in AT 130 (Applied Technology building). The department produces a variety of materials to support both classroom instruction and district operations. Examples of frequently requested items are anthologies, syllabi, instructional handouts and exercises, exams, brochures, flyers, posters, business cards, etc.
Hours of Operation
Monday - Friday 7:30 a.m. to 4:00 p.m.
A high-speed black and white printer and a full-color printer are available on the Eureka campus. You can submit a work request ticket using this link http://ticket.redwoods.edu/. Hard copy requests are also accepted. A high-speed black and white scanner and color scanner are also available to scan and store large documents. Electronic storage is available for large documents or reoccurring office forms on our server or on Printranet. Printranet can be accessed using this link http://printranet.redwoods.edu/.
Both full-serve and self-serve Xerox machines are available to meet your needs. Check with Printing Services staff for any questions you may have and for guidance as to the most applicable and economic reproduction means by which to meet your production deadlines.
Faculty and associate faculty can use photocopiers on campus free of charge. Copy charges are covered by the individual departments. Contact your division office for your department keycode.
The Faculty Resources Office has a photocopier available for faculty use. However, large volumes of photocopies are best handled by the Printing Services.
Folding, cutting, booklet-making, tape-binding, spiral binding and laminating are among the services available.
Custom, high-quality graphic designs for posters, flyers, brochures and signs are created by our graphic artist. Desktop publishing of campus documents and publications, such as the college catalog, are also created by our graphic artist. We also are available to photograph events and subjects to include in designs and press releases, and have a Digital Photo Archive stored on our server.
More information coming soon.
Fulltime and Associate Faculty Scheduling Process MOU
Associate Faculty Scheduling Process (click for printable version-email dated 1/29/15):
This is the new Associate Faculty scheduling process. You will need to click on the link below and complete the form by Friday, February 20th at 5:00 p.m. This form, available electronically, is designed to provide a mechanism by which the District can be advised of the future availability of associate faculty on an annual basis and, also, the courses associate faculty prefer to teach.
http://webapps.redwoods.edu/FacultyAvailability/- you will need to log in using your College of the Redwoods email log in credentials
Timeline Schedule – Don't miss your dates
- Friday, January 30th – electronic form available to Associate Faculty (I'm sending out a few days early!)
- Friday, February 13th – reminder email to Associate Faculty to complete electronic form
- Friday, February 20th – 5:00 p.m. – deadline for submission of electronic form
- Friday, March 20th – proposed assignments will be sent out – 1 week to respond
- Friday, March 27th - 5:00 p.m. – responses (via email) due for proposed assignment
In the event that an associate faculty member fails to respond to the assignment proposed, the Dean, Director or Vice President may assign all or part of the load to another associate faculty member. It is important to clarify that associate faculty assignments will be determined by the Office of Instruction and Student Development using information provided on the associate faculty availability form and the following criteria, which are also listed in the CRFO contract:
- Consistent pattern of satisfactory evaluations
- Ranking on the appropriate seniority list
- Relevant expertise, specialization and /or recognized accomplishments
- Maintaining a qualified, diverse pool of associate faculty
- Consistent adherence to district policies and procedures
If an associate faculty member has a class that is cancelled, the cancellation will not give that associate faculty member a right to automatically "bump" an already assigned class from a less senior associate faculty member. However, reasonable effort will be made to provide a class for the associate faculty member depending upon the needs of the District.
Faculty hiring, staffing of sections, determining Minimum Qualifications and overall section scheduling will be under the administrative purview of Tracey Thomas, Erin Wall, Joe Hash, Marla Gleave, Alison Stull, Ron Waters and Sheila Hall. These Deans and Directors are responsible for district-wide coordination and they do that through consultation with Campus and Site managers and the DE Director. This provides a consistent structure for the academic mission whether the class is face-to-face, hybrid, or distance.
If you have problems with the link or the electronic evaluation form contact Paul Chown at firstname.lastname@example.org.
If you have other concerns regarding this form, please contact either your Dean, Director or Connie Carlson.
Syllabi Requirements, Checklist, and Required Template Insert
To meet accreditation standards everyone MUST use as the first page of their syllabus the Syllabus Template. The rest of the syllabus should be attached behind this first page. Do not send this as two documents, the office staff does not have the time to connect them together. This is the syllabus that will be provided to your students.
Currently there are two syllabi templates:
Faculty teaching from other sites may revise the emergency section of either template as necessary to reflect emergency procedures for their location.
Naming the Syllabus Each syllabus should be saved with the name in this format YearSemester (F,S, X),
Course ID and Section Number, Instructor Name (ex. 2012F-AG12-E2112-Rulofson.pdf). It should be sent in PDF format to the administrative assistant for your division. Contact you administrative assistant if you are unable to PDF a document.
Submit a separate email for each different class for which you have a syllabus to the office staff. Use the subject line to indicate "Syllabus for Class Name, your name." This will make it easier for the staff to check them off as they are submitted.
Cut and paste from the course outline of record the information regarding Catalog Description and Course Learning Outcomes at the following link: http://inside.redwoods.edu/Curriculum/Outlines/index.asp, to access this information.
The Syllabus Checklist.doc (click on link for printable version) is a quick checklist to make sure everything is included in the syllabus.Refer to the faculty handbook for more detailed information on the items to include in your syllabus:
The following items are either recommended or required to be included in your syllabus. Items "X" are already provided for on the required syllabus insert.
* All syllabi must include these items. This list is not inclusive of all materials that could be included in a course syllabus, just the ones that are critical or highly recommended.
__X__ *Course Title
__X__ *Course Prefix and Number
__X__ *Instructor's Name
__X__ *Instructor's Office (If one is available)
__X_ *Office Hours (contact information)
__X__ *Office Phone (If one is available)
__X__ *Redwoods.edu email
__X__ *Official Course Description
__X__ *Student Learning Outcomes as defined in course outline
__X__ *Reasonable accommodation and Equal Opportunity statements
__X__ *Academic Honesty statement
__X__ *Disruptive Classroom Behavior
__X__ *Emergency Procedures
_____ *Canvas Information
_____ *Course Calendar (Note that the instructor reserves the right to make changes)
_____ *Course Requirements (class participation, homework, tests, etc.)
_____ *Grading Criteria (1. outline the criteria for earning each letter grade and grade breakdown; 2. identify where students can find their grades and how to calculate them. This issue comes up on faculty evaluations regularly)
_____ Instructional Objectives as defined in course outline
_____ Late Work Policy
_____ Written Work (Plagiarism) Policy (if you want to go into more detail)
_____ Make-up Work Policy
_____ Electronic equipment in class (policy on cell phones, recorders, laptops)
_____ Behavioral expectations
_____ Final Date
_____ Last Day to withdraw/drop
_____ Notice about being dropped due to excessive absences
Textbooks are ordered in October and April for Winter/Spring and Summer/Fall classes. Contact your Division administrative staff for further information.
Associate faculty should consult with a full-time faculty member or the Division Chair to determine who should complete the textbook order for your class(es). Turn the order in to Division administrative assistant for forwarding to the Bookstore.
Instructors are responsible for ordering their own desk copies and can obtain them for free from the publisher. Contact the textbook publisher representative directly or order copies through the publisher's website.
- Granting Permission to Add your Class
- Instructions for Students Who are Given Permission to Add from Waitlist
- Instructions to Hand to Waitlisted Students