Distance Education Exam Proctoring
If you have never required proctored exams before, or you are new to online teaching, scroll down to the Proctoring FAQ for more information.
How to set up exam proctoring:
There are four basic steps to having an online exam proctored:
- Download and Modify the Form A: Exam Proctoring Information and Form B: Student/Proctor Agreement to fit your online course and exam schedule needs.
- Provide students access to your modified forms through your Orientation letter, Syllabus and Canvas course shell.
- If you receive requests for an offsite or private "non-CR" proctor, you and the student will have to complete the Form B approval process at least two weeks prior to the exam.
- At least one week prior to the exam, complete the Form C: Request for Proctoring of Exam and deliver it to ALL THREE Testing Centers. You will also need to complete and deliver a separate Form C to each offsite “non-CR” Proctor requested by your students.
For a detailed view of the proctoring process, please see the Flow Chart for the Proctoring of Exams.
Please note that it is a good idea to pre-fill the course name, section number and instructor on Form B: Student/Proctor Agreement before publishing it to avoid student errors in those spaces.
Note: Because information regarding the CR proctoring locations and personnel may change without notice (such as the information found within Form A), you may learn about a change before we do. If so, please note any errors, omissions or updates you find and send them to firstname.lastname@example.org. Thank you!
What is Proctoring?
Test proctoring is testing overseen by an authorized person who ensures the identity of the test taker and the integrity of the test taking environment. In short, a proctor is a proxy for the instructor who oversees a test.
Why proctor online exams?
Some course outlines require proctoring, you should consult the course outline of record to determine what is required and what is optional.
Proctoring an exam for an online class can help provide an environment similar to that of a regular classroom. The proctor can properly identify the student and provide the conditions and tools necessary to ensure the integrity of the exam.
There are numerous strategies for assessment in online classes that do not involve proctoring. Refer to the following for a survey of ideas about designing assessment activities to minimize cheating in online courses.
What should I consider before proctoring an exam?
Proctoring can help prevent circumvention of the normal test taking process. However, proctoring of online exams involves more work for both the instructor and the student.
Not all students will be able to come to campus and it is important that online students always be given the option of taking a proctored exam off site. Many online students are remote from the campus, city, state or even country!
Instructors must clearly note that exams will be proctored in the syllabus and online orientation letters. Also they should include information on proctoring resources and explain clearly the process for a student to use the proctoring options specified in Proctoring Form A.
There must be a reasonable amount of time for students to arrange for proctoring, including locating a proctor, having the instructor authorize the proctor, time for the proctor to complete the Proctor Agreement forms and allowing the instructor time to review the forms and communicate the test password to the proctor.
What Proctoring Options are available?
One option that is always available is for students to visit one of the three CR testing centers. There is one in Eureka, one in Crescent City and one in Hoopa. Instructors should notify and coordinate with all three locations when scheduling proctor requests using Proctoring Form C and let students know the requirements for proctoring at one of these sites.
We can now offer students the option of virtual proctoring, allowing them to take an exam at home using a software called Proctorio. If the student has a webcam, can setup the chrome browser and provide the proper identification, this can be a good option. It will lock down their computer, record them taking the exam and tag suspicious behaviors for the instructor. There is some preparation involved before using Proctorio so please contact your instructional tech if you are interested in this option. For more information see the OEI Proctorio site. The Proctorio Information Document has Instructions for installing Proctorio
Student who cannot visit a CR Testing Center and are unable to use Proctorio must arrange and pay for their own exam proctoring. Students using this options will need to find a proctor who meets the proper proctoring criteria, fill out and email Proctoring Form B to the instructor and arrange a time to take the test. The instructor must; certify that the proctor is appropriate, communicate with the proctor, Process the proctoring forms and provide the proctor with test materials or passwords.