Payroll
Payroll
The mission of the Payroll Department is to process accurate and timely payroll for all employees of College of the Redwoods while maintaining confidentiality, high ethical standards, trust, and providing excellent customer service to the unique needs of a diverse campus community. The Payroll Department serves the students, faculty, staff, management and general public.
The Payroll Department is open Monday – Friday 8:00 AM to 4:30 PM* (Closed on Holidays)
*Summer Schedule:
From: Tuesday, May 27, 2025 through Friday, August 1, 2025
We will be open Monday - Thursday 8:00 AM to 4:30PM (closed Fridays)For convenience, the payroll window is open on Supplemental payday and the following
business day. However, paychecks can be picked up any time inside the payroll department
during regular business hours.
Our mailing address is: 7351 Tompkins Hill Rd, ATTN: Payroll, Eureka, CA 95501-9300
Campus Location: Located in Student Services Building SS207, inside the Human Resources Department.
Please Direct Inquiries to: Payroll@redwoods.edu
Fax: (707) 476-4421
Meet the Payroll Team:
Christie KnoxPayroll Technician |
Michelle AugustPayroll Technician |
Kristy SeherPayroll & Benefits Manager |
Supplemental Payroll Dates:
Temps, Students, Associate Faculty, Adult & Community Education, Stipends, Special Payments
All timecards and pay sheets due to payroll no later than the 25th of the month
Month |
Work Form: |
Work To: |
Pay Date: |
January | 12/21/2024 | 01/20/2025 | 02/10/2025 |
February | 01/21/2025 | 02/20/2025 | 03/10/2025 |
March | 02/21/2025 | 03/20/2025 | 04/10/2025 |
April | 03/21/2025 | 04/20/2025 | 05/09/2025 |
May | 04/21/2025 | 05/20/2025 | 06/10/2025 |
June* | 05/21/2025 | 06/20/2025 | 07/10/2025 |
June* | 06/21/2025 | 06/30/2025 | 07/10/2025 |
July | 07/01/2025 | 07/20/2025 | 08/08/2025 |
August | 07/21/2025 | 08/20/2025 | 09/10/2025 |
September | 08/21/2025 | 09/20/2025 | 10/10/2025 |
October | 09/21/2025 | 10/20/2025 | 11/10/2025 |
November | 10/21/2025 | 11/20/2025 | 12/10/2025 |
December | 11/21/2025 | 12/20/2025 | 01/09/2026 |
*Two timecards should be submitted for June payroll
Regular Payroll Dates:
Permanent Employees & Permanent Faculty
All timesheets due to payroll no later than the 10th of the month
Month |
Pay Date |
January | 01/31/2025 |
February | 02/28/2025 |
March | 03/28/2025 |
April | 04/30/2025 |
May | 05/29/2025 |
May 2 of 3 | 05/28/2025 |
May 3 of 3 | 05/27/2025 |
June | 06/30/2025 |
July | 07/31/2025 |
August | 08/29/2025 |
September | 09/30/2025 |
October | 10/31/2025 |
November | 11/25/2025 |
December | 12/31/2025 |
W-2 FAQ
- If you are a current employee, and you elected to receive your tax forms electronically, your W2 will be available on WebAdvisor.
- If you are a former employee, and you elected to receive your tax forms electronically, we will need to print & mail a copy to you. Please contact the Payroll Department to request this. Payroll@redwoods.edu
- If you are a student worker or temporary worker without access to WebAdvisor, your W2 was mailed to your address on file. If you didn't receive it, contact us to get a copy.
- If you're a student, make sure to update your address on WebAdvisor so all of your important documents can be mailed to the right address.
- If you're a temporary employee, contact email HR@Redwoods.edu to make sure we have the most up to date information on file; and include your student or employee ID #, along with a phone number that you can be reached at
- If you're Associate Faculty or a permanent employee and still have access to your WebAdvisor, update your address as soon as you know what it is. If you no longer have access to your WebAdvisor email HR@Redwoods.edu. Be sure to include your student or employee ID #, along with a phone number that you can be reached at
- Your name and SSN must match the information on your Social Security Card. Please email Payroll@redwoods.edu for instructions to request a W-2 correction.
- A corrected W-2 is not required for a change in address. If you need to change your address please email: HR@Redwoods.edu and include your student or employee ID #, along with a phone number that you can be reached at.
The W-2 reflects taxable earnings while the check stubs reflect total (gross) earnings. To convert from total earnings to taxable earnings, you need to subtract the pre-tax (non-taxable) deductions, including medical and dental deductions, flexible spending account deductions, and retirement deductions. These deductions are itemized in boxes 12, 13, and 14 of the W-2.
Your Form W-2 is a summary of the taxable earnings received (paid) in a calendar year. Wages received (paid) in the next calendar year (after January 1) will be included on next year's W-2 (even if the hours were worked in the prior year). Example: the pay period is 11/21-12/20, and you get paid 1/10. Those wages will be included in your NEXT year's W2 since they were paid in January.
Payroll Forms:
State & Federal W-4 Tax Forms FAQ
Although it's common to take a closer look at your income tax at the start of the new year, that's not the only time you can make changes to your income tax selections. You can adjust your W-4 at any time during the year. Just remember, adjustments made later in the year will have less impact on your taxes for that year.
It's important to remember that if your circumstances change—for instance, if you get married, have a child, or start a second job—you can adjust your withholding as needed.
The purpose of these forms is so your employer can withhold the correct Federal & State income tax from your pay.
- If too little is withheld, you may generally owe tax when you file your tax return and could potentially owe a penalty.
- If too much is withheld, you may generally be due a refund.
This section asks for employees for their name, address and Social Security number. Also - how do you want income tax calculated and withheld from your pay check? (single, married filing jointly, etc.)
This step is the most significant change from previous W-4s, and it calls for employees
to account for money earned from other jobs, as well as a spouse’s salary. This step
will enable an employee to get the most accurate amount to withhold, and there are
several options to take.
Employees should only do one of the options, which include using the IRS Withholding Estimator (most accurate) or the Multiple Jobs Worksheet (roughly accurate). Self-employed
individuals also should use the estimator
https://www.irs.gov/individuals/tax-withholding-estimator
The employees who would complete this step include those who hold more than one job
at a time or are married and filing jointly (and the spouse works). The filer would
then complete steps 3 to 4(b), and to get the most accurate withholding it should
be done for the highest-paying job.
Can Employees Skip Any Steps?
Employees who have one job and are not married or are married and filing separately can skip step 2. Step 4 is optional (more details below).
These are tax credits, not allowances. The income levels changed as did the credits, and individuals now phase out of the tax credit at a higher income threshold. A filer with an income level of $200,000 or less ($400,000 or less if married filing jointly) will receive a $2,000 child tax credit for any dependent younger than 17, as well as $500 for any other dependent, including an older parent being cared for in the household.
This step includes listing other sources of income that are not job related such as
interest, dividends, and retirement income, as well as other deductions other than
the standard deduction. Employees might have questions about this section because
it allows visibility into their entire income amount.
This step is optional. It would give employees the most accurate withholding amount but it requires a lot
of work to fill out the Deductions Worksheet.
Employees have the option in this section – 4(c) – to enter any extra withholding or additional tax they want taken out each pay period.
How Can an Employee Claim Exemption from Federal Withholding?
If an employee meets certain conditions (under General Instructions, Purpose of Form, Exemption from withholding), they may claim exemption. An employee who qualifies for exemption, must only complete steps 1(a), 1(b), which is their name, address, and Social Security number, and step 5 (signature).
They must also write the word “Exempt” beneath Section 4(c) and above the line that begins step 5. It should be noted that these employees will need to submit a new Form W-4 by Feb. 16, of the following calendar year in order to continue claiming exemption.
Incomplete, unsigned and/or illegible forms will not be processed. Until a completed form is submitted to the Payroll department, the income tax will be withheld from your wages as if you are single with zero allowances.
Please consult your tax professional if you have additional questions that have not been answered here. There are many online assistance resources on the IRS.gov website (noted above). You may also visit: ftb.ca.gov for assistance with the CA Tax Withholding Form. The Payroll department is unable to provide tax advice.